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Procurement Support Analyst- Contract in Columbus, OH at Vaco

Date Posted: 12/3/2018

Job Snapshot

Job Description

Job Description: Key Accountabilities / Primary Duties & Responsibilities

- Review Kick Out reports generated by VMS and work with the site to ensure sites make corrections in Kronos prior to invoice finalizing.

- Performs weekly reconciliation of vendor invoices.

- Performs weekly trainings with vendors new to utilizing the VMS tool and does continued additional trainings with new and existing vendors as needed.

- Performs weekly training sessions with sites new to utilizing the VMS tool and does continued additional training with new and existing employees as needed.

- Validates weekly Kronos invoice to confirm sites are using proper work week, pay rule, and job codes.

- Interacts and coordinates with the Program Managers, Hiring Managers, and Site Coordinators frequently to communicate questions and receive updates on current activity.

- Updates the requisition record as directed by the Program Managers and/or Program Consultants to included changes, cancellation, status changes.

- Liaison with technical teams (HRMS, MDM, Kronos, etc).

Procurement related responsibilities include:

- Coordinate and assist with execution of site level temporary agency agreements.

- Coordinate with labor operations team to update rate cards in VMS

- Load supplier documents in contract repository

- Engage and rectify procurement non-compliance situations with sites as it pertains to temp labor

- Perform spend analytics to understand and identify opportunities to add value

- Build and maintain reporting for the VMS program as needed

- Support procurement compliance efforts as needed for the VMS program