Project Coordinator located in Minneapolis in Minneapolis, MN at Vaco

Date Posted: 10/29/2019

Job Snapshot

Job Description

The Project Coordinator is responsible for maintaining customer satisfaction by scheduling the necessary resources, labor and materials to complete an assigned project within the scheduled time. Project Coordinator will need to work in a team environment in conjunction with customers, subcontractors/ technicians, and equipment vendors to insure that the scope of work is clearly defined, the assigned sub/tech has the correct skill set for the project, and the correct material is ordered and delivered to the site. Business to business project coordination experience strongly preferred.

Experience working on projects within the construction industry is required to be considered for this position.

Essential Functions:

  • Understand the scope work requested by customers and then schedule field technicians for assigned work
  • Provide timely status updates to customers
  • Gather deliverables
  • Document installation notes and job progress
  • Verifying technician check in and check out
  • Participate in team calls with updates
  • Strive to understand budgets and contracts in place with assigned customers
  • Close out work orders and prepare for billing
  • Obtain vendor invoices in a timely manner
  • Meet metrics related to margin, start times, project deadlines and invoicing deadlines
  • Develop strong business relationships with customers and field technicians
  • Work with customer's internal software system as applicable

Required Experience/Education:

  • 1-2 years' experience in a project environment
  • Experience in business to business project coordination strongly preferred
  • Experience working with sub contractors required


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