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Project Coordinator in plymouth at Vaco

Date Posted: 11/14/2018

Job Snapshot

Job Description


The Project Coordinator is responsible for contributing to a high level of customer satisfaction by scheduling the necessary resources, labor and materials to complete an assigned project within the terms of the appropriate contract. Works in a team environment and in conjunction with customers, subcontractors/ technicians, and equipment vendors to insure that the scope of work is clearly defined, the assigned sub/tech has the correct skill set for the project, and the correct material is ordered and delivered to the site.

Essential Functions:

  • Understand the scope work requested by customers and then schedule field technicians for assigned work
  • Provide timely status updates to customers
  • Gather deliverables
  • Document installation notes and job progress
  • Verifying technician check in and check out
  • Participate in team calls with updates
  • Strive to understand budgets and contracts in place with assigned customers
  • Close out work orders and prepare for billing
  • Obtain vendor invoices in a timely manner
  • Meet metrics related to margin, start times, project deadlines and invoicing deadlines
  • Develop strong business relationships with customers and field technicians
  • Work with customer's internal software system as applicable

Required Experience/Education:

  • 1-2 years' experience in a project environment

Preferred Experience:

  • IT project experience preferred

Knowledge, Skills & Abilities:

  • Must be able to multi-task in a fast paced environment
  • Must have ability to think outside of the box
  • Possess a strong drive for success
  • Ability to make independent decisions
  • Flexible and able to embrace change
  • Strong phone skills/communication - will spend a considerable time on the phone
  • Travel will be minimal…occasional travel to visit one or two installs
  • Strong keyboarding skills, Word, Excel
  • Must have excellent organizational skills

Working Conditions and Physical Demands:

  • Work in an indoor office environment
  • Required to use hands and arms to type, handle, feel or reach
  • Ability to sit for up to 100% of the workday
  • Ability to use a computer for up to 100% of the workday
  • Ability to make and receive telephone calls for up to 100% of the workday
  • Ability to talk in a clear, audible voice
  • The noise level in the work environment is low