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Project Coordinator in Memphis, TN at Vaco

Date Posted: 5/31/2019

Job Snapshot

  • Employee Type:
  • Location:
    Memphis, TN
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description


POSITION TITLE: Projects Coordinator

DEPARTMENT: Strategic Projects


POSITION REPORTS TO: Director-Strategic Projects


Responsible for working closely with Project team and Director in preparation of comprehensive project plans. Coordinates the extensive resources, timelines and budgets for all projects. Coordination of project documentation, meetings, schedules, equipment and furnishings. Liaison with project team, including contractor and architects to ensure timely status updates and that all documentation required is accurate. Assists Director with budget tracking, vendor management and scope details. Coordinate all communications and collaboration requirements. Ultimately, the Project Coordinator's duties are to ensure that all projects are completed on time, within budget and meet high quality standards.

This position will serve to enhance the Strategic Project Team and its' ability to increase the number of projects completed each year that can be successfully managed for growth.


  • Coordinate project management activities and information
  • Work with team to identify and define requirements, scope and objectives
  • Assign tasks to internal teams and assist with schedule management
  • Create and maintain all plans, reports and project documentation on SharePoint
  • Track expenses per project and timely reconcile invoicing for approval/payment
  • Help prepare and coordinate budget maintenance and communication to key stakeholder
  • Coordinate quality controls to ensure deliverables meet requirements
  • Monitor project progress and forecast found issues
  • Scheduling of meetings and documenting decisions (e.g. assigned tasks and next steps)
  • Prepare reports for key stakeholders
  • Coordinate the compilation of all required audit documentation required related to conversion and other projects
  • Work with vendors or project team members in the procurement of required resources
  • Act as first point of contact for all project team participants and escalate as deemed necessary
  • Coordinate and monitor working hours and expenditures
  • Ensure standards and requirements are met through conducting quality assurance tests

  • QUALIFICATIONS/EDUCATION/CERTIFICATION: Bachelor's degree in related field or equivalent experience and training preferred. Any Project Management Certification (CAPM) is a plus.

    EXPERIENCE REQUIRED: Minimum 2-4 years project management experience

    1 year experience with construction and procurement projects Ability to coordinate and communicate with vendors/contractors Experience with contract negotiations/handling of contracts Ability to perform excellent research and due diligence

    Manage reconciliation of complicated billings, like construction Hands-on experience with flowcharts and technical documentation Prior work experience as a Project Administrator, Project Coordinator, Project Analyst or similar role requiring multitasking, and changing priorities with quick deadlines

    SKILLS/ABILITIES: Working knowledge and ability to view and read CAD drawings,

    floor plans and construction documents.

    Ability to work in, upload, and edit plans/documents in SharePoint RFP and RFI preparation experience

    Excellent time management

    Good organizational skills, written and oral communication skills Familiar with Construction/Architect terminology

    Proficient with Microsoft Office products including Gantt charts and related software applications

    Strong team player

    Ability to work independently, successfully

    WORKING CONDITIONS: Office environment with some travel to sites

    REF #174012