This site uses cookies. To find out more, see our Cookies Policy

Purchasing / Construction Administrator in Louisville at Vaco

Date Posted: 4/15/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Louisville
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    4/15/2019
  • Job ID:
    PURCH64479

Job Description

Summary of Position Requirements:

The Purchasing / Construction Administrator must be familiar with and able to perform the following daily activities in the areas of purchasing, permitting and construction administration as follows:

Responsibilities and Job Description:

Purchasing Administration and General

  • Process Change Orders and Variance Purchase Orders, getting input from Purchasing Agent when necessary
  • Process Purchase Order revisions associated with variable field quantity commitments (i.e., cement, gravel, machine hours, etc.), getting input from Purchasing Agent when necessary.
  • Assist Purchasing Agent with maintaining and updating sub-contractor pricing in BMT, as well as associated Sub-Contract Agreements and Addendums.
  • Monitor Trade Partners Insurance and Check Hold reports.
  • Supervise daily activities of any third party Permit Expeditor.
  • Maintain plan library and ensure that all changes made to plans are posted and communicated.

Permit Administration

  • Order house plans from architect, including structural options and items to be included on plan selected at time of sale.
  • Order plot plans from surveyor.
  • Coordinate review of house plans received from architect (i.e., ensure structural options and selections to be shown on plans are proper prior to submitting for permit).
  • Assemble permit submission packages for municipalities.
  • Follow-up with municipalities to expedite permits for plans in review.
  • Address, pick up and resubmit plans after city review to respond to comments
  • Manage revisions with architects which includes:
    • Submitting revisions and required documentation with municipalities, as needed.
    • Ensuring revised plans are distributed to the field and designers after approval on a timely basis.
    • Request checks for permits and impact fees. Pay for permits.
    • Maintain permitting and impact fee budgets.
    • File and maintain all permitting documents.
    • Coordinate maintenance of contractor registration and insurance updates as needed at each building department.

Construction Administration

  • Manage lot start notifications so all parties are informed of upcoming starts prior to release.
  • Prepare budgets and start packages for new starts, which includes, but not limited to:
    • Importing selections from Sales platform (Sales Simplicity).
    • Review selections and options with designer as needed to address any items of concern.
    • Creating new house purchase orders.
    • Generating budget and recap reports.
    • Integrating to accounting system after review and approval by Purchasing Agent.
    • Coordinate with Area Construction Manager to maintain job templates in Builder Trend.
    • Create Jobs and assign templates for the start of each home.
    • Ensure final house plans, permits, plot plans, design selections, POs, etc. are posted to Builder Trend for each start for access by the Construction Manager and Sub Contractors.

Skills/Qualifications:


Organization, Typing, Data Entry Skills, MS Excel, BuilderMT, Sales Simplicity, Builder Trend, Attention to Detail, Confidentiality, Communication Skills, Thoroughness, Decision Making, Independence, Analyzing Information, Results Driven, Energy Level