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Purchasing / Construction Administrator in Louisville at Vaco

Date Posted: 4/15/2019

Job Snapshot

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    Not Specified
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Job Description

Summary of Position Requirements:

The Purchasing / Construction Administrator must be familiar with and able to perform the following daily activities in the areas of purchasing, permitting and construction administration as follows:

Responsibilities and Job Description:

Purchasing Administration and General

  • Process Change Orders and Variance Purchase Orders, getting input from Purchasing Agent when necessary
  • Process Purchase Order revisions associated with variable field quantity commitments (i.e., cement, gravel, machine hours, etc.), getting input from Purchasing Agent when necessary.
  • Assist Purchasing Agent with maintaining and updating sub-contractor pricing in BMT, as well as associated Sub-Contract Agreements and Addendums.
  • Monitor Trade Partners Insurance and Check Hold reports.
  • Supervise daily activities of any third party Permit Expeditor.
  • Maintain plan library and ensure that all changes made to plans are posted and communicated.

Permit Administration

  • Order house plans from architect, including structural options and items to be included on plan selected at time of sale.
  • Order plot plans from surveyor.
  • Coordinate review of house plans received from architect (i.e., ensure structural options and selections to be shown on plans are proper prior to submitting for permit).
  • Assemble permit submission packages for municipalities.
  • Follow-up with municipalities to expedite permits for plans in review.
  • Address, pick up and resubmit plans after city review to respond to comments
  • Manage revisions with architects which includes:
    • Submitting revisions and required documentation with municipalities, as needed.
    • Ensuring revised plans are distributed to the field and designers after approval on a timely basis.
    • Request checks for permits and impact fees. Pay for permits.
    • Maintain permitting and impact fee budgets.
    • File and maintain all permitting documents.
    • Coordinate maintenance of contractor registration and insurance updates as needed at each building department.

Construction Administration

  • Manage lot start notifications so all parties are informed of upcoming starts prior to release.
  • Prepare budgets and start packages for new starts, which includes, but not limited to:
    • Importing selections from Sales platform (Sales Simplicity).
    • Review selections and options with designer as needed to address any items of concern.
    • Creating new house purchase orders.
    • Generating budget and recap reports.
    • Integrating to accounting system after review and approval by Purchasing Agent.
    • Coordinate with Area Construction Manager to maintain job templates in Builder Trend.
    • Create Jobs and assign templates for the start of each home.
    • Ensure final house plans, permits, plot plans, design selections, POs, etc. are posted to Builder Trend for each start for access by the Construction Manager and Sub Contractors.


Organization, Typing, Data Entry Skills, MS Excel, BuilderMT, Sales Simplicity, Builder Trend, Attention to Detail, Confidentiality, Communication Skills, Thoroughness, Decision Making, Independence, Analyzing Information, Results Driven, Energy Level