Purchasing Specialist in Miami, FL at Vaco

Date Posted: 1/11/2021

Job Snapshot

Job Description

Collaborate with suppliers nationwide placing purchase orders and confirming shipments and ensuring required delivery dates for customers are met, in addition to supporting Service and Sales teams in efforts to enhance the customer experience.


  • Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
  • Forwards available inventory items by verifying stock; scheduling delivery.
  • Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
  • Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
  • Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
  • Authorizes payment for purchases by forwarding receiving documentation.
  • Keeps information accessible by sorting and filing documents.
  • Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
  • Updates job knowledge by participating in educational opportunities.
  • Accomplishes purchasing and organization mission by completing related results as needed.


  • High school diploma or general education degree (GED). Prefer 2 or more years of college.
  • 1 - 2 years related experience in Buyer role.
  • ERP Inventory Software experienced preferred; Salesforce or other CRM experience a plus. Microsoft Office Suite required, Skype
  • Other skills required:
    • Customer service mindset (enjoy collaboration and helping others)
    • Strong verbal skills, writing skills, and numeric and reasoning skills
    • Team Player and able to work in a team environment.
    • Ability to respond well to time constraints and generally work at a moderately fast pace
    • Behavioral traits of empathy, compassion, trust, and tact
    • Demonstrates optimistic attitude who cares about the needs of others