Receptionist in Carlsbad at Vaco

Date Posted: 10/7/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Carlsbad
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:
    10/7/2019
  • Job ID:
    RECEP22295

Job Description

Job Description

This is a fantastic opportunity to work with a fast-growing medical device company located in Carlsbad. We are looking for an upbeat, helpful individual to greet our guests and provide clerical support to our senior administrative staff and overflow clerical support to other departments within the company. The responsibilities of the job will include:

  • Receptionist duties - welcome guests and ensure they connect with the individuals they have come to see. First point of contact to make a positive impression of the company, and for security reasons. Uses good judgement when allowing individuals into the building.
  • Incoming and outgoing mail, preparing FedEx packages.
  • Answer incoming phones and transfer to appropriate department or individual. Use good judgement to ask for more information regarding requests to speak to company individuals and take messages rather than transferring.
  • Run errands as needed and requested. Some examples are picking up catering orders, making spare keys, picking up and dropping off apparel to the embroiderer, purchasing needed items, etc.
  • Ensure break rooms and conference rooms are well stocked, organized, and clean. Perform spot cleaning of areas and dishes when necessary. Help keep entire office tidy and clean. Windex front door, upstairs door, and conference room door. Also, the same duties for our Kellogg Building training center.
  • Administer vehicle logs and maintenance. Take vehicles for washes and maintenance as needed. Ensure registration stickers are on, maintain vehicle key box and some other spare keys.
  • Work with senior administrative staff to order office supplies and ensure office supplies are well stocked and organized. Prepare PDF's of receipts and save them correctly for easy reference.
  • Prepare expense reports in Certify expense reporting system and assist others with expense report preparation and reconciliation.
  • Work with other departments on projects as requested including accounting, quality and regulatory, sales, and marketing

Requirements of the job:

  • Good knowledge of Outlook, Word, and Excel. Ability to learn new computer programs.
  • Excellent English written and oral communication skills
  • A valid driver's license
  • The most important requirement for this position is a flexible, upbeat and helpful demeanor. This person is asked to wear many different hats, and the job duties change regularly with the needs of the company. It is a great opportunity to learn about many different aspects of our business. We are looking for a great combination of a professional presence and demeanor combined with a "can do, roll up the sleeves" approach.

Job Type: Full-time

Salary: $16.00 /hour