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Receptionist in Walnut Creek at Vaco

Date Posted: 6/26/2018

Job Snapshot

Job Description

Vaco is Digital!

We are a very cool, fun, hip digital media company based in downtown Walnut Creek! We are looking for a talented, wear multiple hats Receptionist! Our office is beautiful and our team is amazing! It is the kind of culture where you walk in the door and really want to work here. We are looking for a receptionist that has at least 1 year of office experience and recent college grads are welcome to apply. The hours are 7am to 4pm Mon-Friday. The pay is $18-$20hr based on experience.

Responsibilities:

* Serves visitors by greeting, welcoming, and directing them professionally and efficiently; notifies Firm personnel of visitor arrival, answering or referring inquiries
* Answers central phone in a professionally and efficiently using Firm greeting protocol, and transfers calls to Firm personal
* Maintains security by following procedures; issues employee and guest key cards.
* Maintains safe and clean reception, conference and main work room area s
* Prepares and tracks outgoing mail; including courier and other overnight mail services
* Supports all departments out-going mailings, such as marketing, billings, confirmations, etc.
* Sorts, announces and distributes incoming mail and packages
* Manages conference room/related Firm calendars, schedule and coordinate meetings/ appointments. Provides meeting coordination, conference calls, and WebEx meetings including: reserving conference rooms, e-mail invites to meeting participants, handouts, procurement of audio/visual aids, setup/clean up, and food and beverage service
* Assists with lunchroom and office supply orders and stocks office supplies as received
* Reports facility janitorial and engineer assistance following Property Management procedures
* Maintains and tracks Partner parking key card
* Prepares various Firm invitations and announcements
* Maintains accurate personnel phone lists for all databases

Additional responsibilities may include:

* Preparation of various correspondence
* Attend Firm events, trainings, client meets, client events to provide setup/breakdown/ cleanup/ or any other assistance required
* Pickup food/supply orders from retail vendors