Remote HR Systems Analyst - Workday in Phoenix, AZ at Vaco

Date Posted: 2/23/2021

Job Snapshot

Job Description

This is a Contract to Hire Workday project Management role. Please be comfortable with Contract to Hire when applying.

Position Summary: HR Project Manager (HRIS Specialist)

The HR Project Manager (HRPM) is project focused, and is responsible for primarily non-employee-facing HR functions. These include, but are not limited to, managing and maintaining the HRIS system, preparing and delivering HR reports and audit responses, supporting and assisting HR and other HRIS users. This role will have extensive interaction throughout the organization at all levels, and will professionally represent the Human Resources team to individuals and departments within the organization and to others outside of the company. Work requires a degree of independent judgment and responsibilities are variable and complex, requiring application of established guidelines, policies, procedures and precedents.



As an HR Project Manager, you will:

  • Assist the of Human Resources with a variety of operational and tactical projects and assignments; represent the Human Resources and Recruiting teams in the Director's absence.
  • Primarily focus on implementation, support and maintenance of the Human Resource Information System, serving as a technical point-of-contact for information systems supporting HR planning and operations.
  • Create and track Employee and HR data reporting from the HRIS systems.
  • Work closely with other subject matter experts to ensuring data integrity, testing of system changes, report writing, and analyzing data flows for process improvement opportunities.
  • Support system upgrades, testing and other technical projects as assigned.
  • Be responsible for creating reports and tracking employee data, create and file EEO/OSHA reporting, create AAP reporting.
  • Perform and/or coordinate assigned human resources function(s) in accordance with applicable policies, procedures, rules and laws.
  • Participate in Human Resources project management and supervisory staff meetings.
  • Maintain up-to-date knowledge and understanding of regulations, industry trends, current practices and employment- related legislation; advise HR AVP of potential impacts to ensure company's compliance.
  • Input and extract data from HRIS and other databases; analyze data, review, edit and write reports and other documents and make recommendations to the HR AVP.
  • Coordinate with benefits team members to set up online benefits enrollment, reporting, and file feeds to vendors as needed.
  • Participate in developing department goals, objectives, and systems.
  • Respond to internal and external Audit requests for documentation including, but not limited to, employee records and company policies and procedures.
  • Exercise a high degree of professionalism and self-motivation using personal initiative to identify and recommend best practices.
  • Exercise a high degree of confidentiality regarding sensitive situations, conversations, and proprietary information.
  • Assist in organizational training and development efforts.
  • Collect, track and review turnover and attrition statistics and reasons.
  • Assist in developing and delivering supervisory training and staff development programs.
  • Demonstrate a continued commitment to industry best practices.
  • Perform all other duties as assigned by the AVP of Human Resources or Executive Team.
  • All employees are required to perform the following essential functions: demonstrate predictable, reliable and timely attendance; follow written and verbal directions and complete assigned tasks on schedule; read, write and communicate in English; communicate in person and by telephone in accordance with policy; learn from directions, observations and mistakes; work independently or as part of a team; interact appropriately with others including co-workers, supervisors and customers; and work with supervision, receiving instructions/feedback, coaching/counseling and/or corrective action.


As an HR Project Manager, you must have:

  • Strong knowledge of and skill in applying the principles, practices, and procedures of human resources administration.
  • Strong knowledge of and skill in interpreting and applying state and federal laws, rules, and regulations related to the management of human resources.
  • Knowledge of statistical methods and concepts and other analytical tools used in human resources processes.
  • Sufficient computer knowledge to quickly learn and work on a daily basis with an enterprise HRIS system.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and to delegate them when appropriate, as approved by AVP of Human Resources.
  • Thorough understanding of or the ability to quickly learn about the project or product being developed.
  • Proficient with Microsoft Office Suite or related software.
  • Exceptional organizational and time-management skills to accomplish a high volume of competing work assignments and routine duties within established deadlines.
  • Expertise at researching and analyzing data, identifying trends, preparing written reports of findings and making oral and written presentations of findings.
  • Strong critical thinking and risk assessment skills.
  • Exceptional commitment to confidentiality in sensitive human resource matters.
  • Excellent skills in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Skype), Acrobat Adobe Pro, Zoom, and a variety of internet browsers; ability to competently operate common office equipment, including, but not limited to, computer, fax, copier, and telephone system.



As HR Project Manager, you must be:

  • Customer Service Focused - you know that timely accurate responses and relentless follow through to those in need is critical to providing excellent customer service.
  • Positive - your glass is half-full and you impart this attitude with everyone you interface with to build positive rapport.
  • Patient - You understand not everyone has the same knowledge and experience as you do, and so you exercise significant patience and diligence.
  • An Active Listener - you know that listening is the first key in trying to find the cause to a problem and use this to your advantage when asking questions to determine root cause.
  • A Team Player - you understand the basics tenets of being a great teammate including being collaborative, having an open mind and doing your part.
  • Self-Managed - you know best how to manage your time and workload to be as effective and efficient as possible in a fast- paced, ever-changing environment. You understand time management, communication and attendance are critical in this position.
  • Responsive - you respond to all communication, whether verbal, email, or by phone, in a prompt and appropriate manner.



Ideally, you will also have:

  • Compassion and an unquestionable work ethic.
  • Patience and a sense of humor.



Minimum Qualifications:

  • Paycom and Workday HCM experience.
  • Minimum 7-10+ years of progressively responsible professional human resources experience, with at least five years focused on administering and/or managing HRIS systems.
  • Graduation from an accredited college or university with a Bachelor's degree in Human Resources, Organizational

Development, Business Administration or directly related field; or equivalent work experience.