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Senior Accounts Payable Consultant in Irvine, CA at Vaco

Date Posted: 11/9/2018

Job Snapshot

  • Employee Type:
    Contractor
  • Location:
    Irvine, CA
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:
    11/9/2018
  • Job ID:
    SENIO41783

Job Description

At Vaco, we give you an advantage over your competition through relationships with human resources and hiring managers directly. Currently, our client is seeking to fill an Accounts Payable Supervisor opening, and we want to hear from you!

This management role will involve managing Customer Vendor Relations as well as the AP disbursement group which handles all check disbursements, 1099, and tax related matters.

You will be interacting with accountants, clients and upper management, so your communication and presentation skills as well as your problem solving and analytical abilities will be essential to this role.

Think of us as an advocate who will promote your strengths and prepare you for your interviews by supplying you with key info on our client. Our recruiters will be able to provide great insight about trends in the market - keeping you up to date on compensation expectations, company culture, and growth opportunities. If your background is in Accounting / Finance, and you want to partner with the best, apply today!

As our Accounts Payable Supervisor, you will be managing accounting functions, including maintenance of General Ledger Accounts Payable to ensure accuracy and timeliness. Part of your daily duties will consist of developing, implementing and maintaining systems, procedures, and policies (including AP functions) to ensure adherence to company guidelines.

Additional responsibilities include:

  • Accounts Payable process:
  • Timely and accurate processing of invoices (currently about 1,000+ invoices)
  • Streamline existing processes and provide input for improvements
  • Respond to all vendor payment inquiries (internal and external) in a timely fashion
  • Provide accurate and concise information to vendors and employees regarding payment and invoice status
  • General ledger and reporting duties as assigned
  • AP system administration maintenance
  • Vendor maintenance
  • Train and assist employees with coding, entering and approving payables.
  • Travel and Expense management:
  • Perform final review of expense reports submitted for proper coding, support, and policy adherence. Inquire on policy exceptions, as appropriate.
  • Assist employees with travel-related issues and escalate within the accounting department as appropriate
  • Handle employee questions regarding the travel and expense policy
  • Respond to inquiries regarding the status of expense report payments within one business day
  • Drive process improvements in all areas.
  • Assist with annual 1099 reporting process and W-9 maintenance
  • Manage company's corporate card program
  • Ensure that Accounting has developed a thorough understanding of all corporate expenditures, that appropriate approvals have been obtained, and that all required documentation (i.e. copies of service agreements) have been acquired and added to the ERP System.
  • Routine analysis of expenditures
  • Assist with year-end audit testing procedures
  • Manage multiple reporting requirements and ensure deadlines are met
  • Ad hoc analysis and reporting, as needed