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Senior Administrative Assistant in Los Angeles at Vaco

Date Posted: 5/24/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Los Angeles
  • Job Type:
    Admin - Clerical
  • Experience:
    At least 3 year(s)
  • Date Posted:
    5/24/2018
  • Job ID:
    LA Admin Asst

Job Description

Vaco Los Angeles is seeking an experienced administrative professional to support our Managing Partner and office support staff. This position is responsible for providing high-level administrative support, reporting to the Operations Manager.

  • Named an LA "Best Place to Work" for 8 years' running
  • An Inc. 5000's fastest-growing private company 11 years in a row!
  • Named to Forbes' List of Best Professional Recruiting Firms in America! (2018, #4 out of 250)
  • More than 35 international locations and growing!

Independent judgment is required to plan, prioritize and organize a diversified workload that includes competing priorities. Success in this position will require the candidate to be a self-starter with extreme detail-orientation.

Sample Duties:

  • Manage a very active calendar for the Managing Partner; providing meeting confirmations and reminders.
  • Provide "on-call" support to the Managing Partner after hours for high priority requests/
  • Schedule and organize activities such as on and off-site meetings, travel, conferences and other activities.
  • Independently coordinate and manage workload while remaining cognizant of changing priorities and competing deadlines.
  • Communicate critical priorities, urgent matters and upcoming commitments and responsibilities to Managing Partner and Operations Manager.
  • Prepare correspondence, ad hoc reports, and expense reimbursements.
  • Support accounts receivable and collections functions for client invoices in a professional and tactful manner.
  • Assist the Office Administrator in the smooth operation of the central office; including onboarding new employees or consultants, filling in for phone reception when needed, and other tasks.
  • Interface with maintenance, technology, and other office vendors to ensure smooth operation and efficiency.
  • Responsible for assisting in recruiting coordination of candidate interviews.
  • Perform a variety of complex and routine administrative duties

Requirements

  • Minimum of 3 to 5 years' in administrative support or related role.
  • Advanced expertise in Microsoft Office suite and database knowledge is required.
  • Experience within staffing, consulting, or HR highly desired.
  • Strong work ethic and availability after hours as needed.

Additional:

  • Excellent interpersonal, written, and verbal skills with the ability to actively listen.
  • Ability to handle multiple priorities simultaneously with high standards of excellence.
  • Commitment to a positive workplace culture and environment.
  • Willingness to grow outside of your "comfort zone."

Vaco is an international talent and solutions firm headquartered in Nashville, Tennessee, with more than 35 locations around the globe. We're a different kind of company, built on an uncommon culture that values personal empowerment and fierce entrepreneurial spirit. We're here to help the best and brightest industry talent find the freedom that comes from fulfilling their professional potential with companies that value human connection.