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Senior Executive Administrative Assistant- Downtown Indy in Indianapolis, IN at Vaco

Date Posted: 8/2/2018

Job Snapshot

Job Description

The Executive Assistant will oversee the day to day functions of both the President and Chief Operating Officer. Working interdepartmentally, they will ensure that the needs of each division are met in a timely manner by prioritizing tasks and responsibilities. The executive assistant will maintain busy calendars and office environment, as well as helping with special projects and acquisitions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

* Manage President/COO's calendar and meetings.

* Ensure Executive is completing action items in a timely fashion including making calls, signing documents, attending meetings, etc.

* Oversee distribution of acquisition pricing packages.

* Attend weekly meetings to ensure understanding of each project.

* Prepare reports and presentations, screen calls and manage travel arrangements.

* Support marketing functions tied to special events.

* Special projects as assigned.


* Bachelor's degree (B.A./B.S.) from a four-year college or university

* AT LEAST four to six years working as a C-suite executive assistant

  • Real Estate experience is a plus

* Requires high skills with computer and every day office equipment such as printers, scanners, etc. as well as the ability to troubleshoot office equipment problems.

* Fast paced, high pressure position with daily, weekly and monthly deadlines.

* Can require long periods of computer work.

* Intermittent concentration required for task at hand.

* Effective communication skills in working and community with all divisions of the company.