Senior Executive Assistant- Direct Hire in Indianapolis, IN at Vaco

Date Posted: 11/20/2019

Job Snapshot

Job Description

The Executive Administrative Assistant delivers high level administrative services to assigned executives. Support includes managing calendars, communications, travel schedules, and meeting minutes, project management, and departmental reports as assigned. This role organizes and develops information and materials necessary for Board and other meetings, special projects, presentations, and associated reports.


Executive Level Support

  • Manage calendars, emails, travel arrangements, expenses
  • Perform additional support tasks: coordinate meetings (including Board Meetings), prepare documents, take notes/minutes, send reminders/responses, maintain files
  • Communicate with "C" level executives, customers and vendors
  • Organize and develop information and materials necessary for special projects, presentations, and reports
  • Maintain assigned public areas (e.g. conference room, break room)
  • Collaborate with other associates to manage office activities and events
  • Provide Strategic Support to C-Suite level executives



  • Associates degree in Business Administration or a related field
  • Bachelor's Degree is preferred


  • Minimum 5 years' experience providing administrative support to senior leadership in a fast-paced environment


  • Thorough knowledge of Microsoft Office applications required
  • Ability to manage time and set priorities amidst multiple tasks and deadlines with little supervision
  • Ability to interact comfortably with all levels of the organization
  • Strong creativity and problem solving skills
  • Project management skills
  • Excellent organization and planning skills
  • Strong written and verbal communication skills
  • Ability to maintain confidentiality when working with sensitive information is essential
  • Ability to take meeting minutes