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Senior Staffing Administrative Assistant in Culver City, CA at Vaco

Date Posted: 3/11/2019

Job Snapshot

Job Description

Vaco Los Angeles is seeking an experienced senior administrative professional to join our busy, rapidly growing office! As a senior administrative assistant, this role requires a variety of administrative and clerical tasks. Duties include providing support to fast paced sales and recruiting staff, greeting visitors in a professional and polite manner, phone reception, calendar management, proofread and generate contracts for clients and additional clerical activities. Position reports to the Regional Operations Manager.

  • Experienced, self-driven, highly detailed and organized senior administrative office assistant!
  • Fun and laid-back office environment with regular team outings where everyone shows mutual respect and camaraderie.
  • Strong infrastructure support from off-site Operations Director and Shared Services center.
  • Opportunity to grow into Office Management or other functions within the company.
  • Competitive hourly rate with full benefits (medical, dental, vision, HSA, 401k, PTO and more.)

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and manage calendars
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Generate contracts for clients and consultants
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:

  • Minimum of 3 to 5 years' in administrative support or related role.
  • Proficient in Microsoft Office suite and database knowledge.
  • 2-3 Administrative Experience within staffing, consulting or HR.
  • Strong work ethic and availability after hours as needed.
  • Bachelor's Degree Desired

Additional:

  • Excellent interpersonal, written, and verbal skills with the ability to actively listen.
  • Ability to handle multiple priorities simultaneously with high standards of excellence.
  • Commitment to a positive workplace culture and environment.
  • Willingness to grow outside of your "comfort zone".

Vaco is an international talent and solutions firm headquartered in Nashville, Tennessee, with more than 35 locations around the globe. We're a different kind of company, built on an uncommon culture that values personal empowerment and fierce entrepreneurial spirit. We're here to help the best and brightest industry talent find the freedom that comes from fulfilling their professional potential with companies that value human connection.

  • An Inc. 5000's fastest-growing private company 12 years in a row!
  • Named to Forbes' List of Best Professional Recruiting Firms in America! (2018, #4 out of 250)

More than 35 international locations and growing!