Sr. Administrative Assistant in Memphis, TN at Vaco

Date Posted: 9/9/2019

Job Snapshot

  • Employee Type:
  • Location:
    Memphis, TN
  • Job Type:
  • Experience:
    At least 2 year(s)
  • Date Posted:
  • Job ID:

Job Description

Are you looking to use your administrative experience to take your career to the next level? Do you love being a go-to person in a collaborative team environment? Are you an enthusiastic self-starter who can take initiative? If you can multi-task and thrive in a busy office, this could be the opportunity for you.

In this role, you will:
  • Maintain calendars, arranges meetings, makes travel arrangements and communicate with internal and external high-level customers
  • Conduct frequent travel and expense report reconciliation
  • Multi-task effectively in a fast-paced and ever-changing work environment
  • Demonstrate initiative, discretion, and tact in managing email, telephone calls, calendar prioritization & communication of changes and other requests
  • Ensure all correspondence is accurate, complete and properly handled
  • Utilize personal computer and standard desktop software (full complement of Microsoft Office Suite) to access company systems, compose correspondence, create spreadsheets and presentation charts
  • Assure administrative detail on all projects. Updates and statuses delegated tasks to ensure progress to deadlines.
  • Maintain the Outlook calendar to ensure efficiency and maximum use of leader's time
  • Determine priorities for non-routine situations
  • Receive and direct visitors and clients
  • Organize and execute special events (including VIP visits, off-sites, and motivational events)
  • Perform additional special assignments as required