Accounts Payable Accountant POST NUMBER: 457678
Accounts Payable (AP) Accountant
Responsibilities:
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Accurately process vendor invoices, including coding, data entry, and obtaining necessary approvals.
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Ensure invoices match purchase orders and receiving documents; investigate and resolve discrepancies.
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Reconcile vendor statements and address any issues in a timely and professional manner.
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Process payments in accordance with company policies and procedures.
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Maintain and update vendor accounts, including contact details, payment terms, and documentation.
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Manage and track Certificates of Insurance (COIs) and W-9 forms to ensure compliance and proper documentation for all vendors.
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Prepare and review accounts payable aging reports to support timely payments and effective cash flow management.
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Assist with month-end close activities, including journal entries, accruals, and account reconciliations.
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Collaborate with internal departments to resolve invoicing issues and ensure accurate financial reporting.
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Respond to vendor inquiries and resolve billing or payment concerns promptly.
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Support internal and external audits by providing documentation and responding to auditor requests.
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Participate in process improvement initiatives to enhance efficiency and accuracy.
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Manage fixed asset functions, including tracking and reconciliation.
Qualifications:
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Bachelor’s degree in Accounting, Finance, or a related field.
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2–3 years of experience in accounts payable or general accounting.
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Strong understanding of accounting principles and AP processes.
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Proficiency in QuickBooks and Microsoft Excel.
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High attention to detail and accuracy in financial record-keeping.
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Excellent organizational and time management skills; ability to meet deadlines.
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Strong communication and interpersonal skills for working with vendors and internal teams.
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Ability to work independently and collaboratively in a fast-paced environment.
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Commitment to confidentiality and integrity in handling financial data.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.