Accounts Payable Specialist POST NUMBER: 460369
Role: Accounts Payable Specialist
Salary Range: $65,000-$70,000
PERM
Location: Union Square, NYC
***Must have high volume AP experience
***Preferred experience in hotel/hospitality
The Accounts Payable Specialist will manage the end-to-end invoice and payment process, ensuring vendors are paid accurately and on time. This role requires someone who is detail-oriented, organized, and capable of handling multiple systems and priorities with maturity and professionalism. Communication and reliability are key — you’ll be trusted to provide accurate information and updates to leadership and collaborate across departments to keep processes running smoothly.
Key Responsibilities
Review, code, and process 25–50 invoices per day across multiple systems, including Craftable, Intelligent Imaging, and occasionally M3.
Pull invoices from shared email inboxes and ensure timely and accurate data entry.
Prepare, review, and process payments, including approving and paying wires.
Manage vendor relationships — provide updates, respond to inquiries, and professionally handle delays or discrepancies.
Ensure invoices are properly approved and aligned with internal policies before payment.
Maintain accurate vendor records and support any updates or compliance documentation.
Communicate effectively with finance leadership (including Lucrezia and other key team members) to provide the information needed for decision-making.
Assist with AP reconciliations and support monthly closing processes as needed.
Qualifications
3 years of Accounts Payable experience with moderate to high invoice volume.
Experience working across multiple accounting or procurement systems; comfort with systems integration and process flow.
Strong attention to detail, organization, and follow-through.
Proven ability to manage deadlines and handle competing priorities.
Excellent communication skills and emotional intelligence — able to interact effectively with vendors, internal partners, and management.
Ability to maintain confidentiality and operate with integrity and accountability.
Exposure to general ledger processes or understanding of how AP impacts the GL is a plus, but not required.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.