Purchasing Assistant POST NUMBER: 462354
Position Type: Temporary
Pay Rate: $25-$26/HR
Hours: 8am-5pm, Monday to Friday
The Purchasing Assistant will support the Purchasing Manager in coordinating activities involved with procuring materials, equipment and supplies for the operation. This position will communicate with various vendors to obtain product and service information, process orders, and work alongside the Accounts Payable team for invoice processing.
Responsibilities:
• Communicate with suppliers to obtain product or service information such as, pricing, availability, delivery schedules, etc.
• Research additional product or service alternatives when necessary.
• Process and track purchase orders, including costs, delivery, and vendors’ information.
• Maintain files, documentation, and databases in accordance with company practices.
Serves as point of contact for reporting and following up with the field management team on order status.
• Create and maintain order forms for record keeping.
• Function as liaison between Purchasing and Accounts Payable departments to assist with invoice processing
• Maintains compliance with all policies and procedures.
• Performs and completes special projects as assigned by department manager.
Qualifications and Competencies:
• Minimum High school diploma or GED required. College degree preferred or work-related experience.
• 1-2 years of prior experience in procurement and purchasing role is highly preferred.
• Advanced knowledge of Excel and Microsoft Suite systems is required.
• Strong analytical mindset – ability to analyze and interpret data to draw accurate conclusions, prioritize work, and elevate concerns appropriately.
• Strong project management skillset – ability to lead the planning and executions of complex projects requiring coordination of work across multiple departments.
• Must be highly organized with great attention to detail and a high standard for accuracy.
• Excellent English communication skills both written and verbal.
• Excellent leadership and interpersonal skills, with the ability to liaise positively with all levels of management and field teams.
• Able to work with a sense of urgency and work effectively under pressure.
• Ability to work independently, self-starter, energetic.
• Excellent time management skills and ability to meet projects/deadlines.
• Professionalism and discretion along with excellent prioritization skills
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.