AP Specialist/Analyst - 3 Months POST NUMBER: 463253
- Review incoming payables submitted through the expense and invoice platform to confirm accuracy and completeness before processing.
- Monitor the transfer of invoice data into the ERP system, identify any mismatches or failed postings, and coordinate resolution.
- Partner with technology support teams to troubleshoot system-related errors affecting invoice workflow.
- Validate that all inventory-related bills align with purchase documentation and receipt records, and work with procurement staff or suppliers to clear up any inconsistencies.
- Confirm that approvals and financial account allocations are appropriate prior to manually entering transactions into the ERP environment.
- Examine supplier agreements for materials-related purchases to ensure they have been executed in line with corporate authorization rules.
- Review employee reimbursement submissions routed through the expense tool and post them to the ERP system once all data interfaces are verified.
- Prepare scheduled payment runs and ensure approvers receive the required documentation needed for review and confirmation.
- Initiate electronic disbursements, including ACH and manual bank wires, after thoroughly validating vendor and employee banking information.
- Record completed wire payments in the ERP system and ensure all transactions reconcile with bank activity.
- Process voided payments, returned transfers, and related adjustments as they arise.
- Keep detailed and organized backup for every accounts payable transaction to support accurate record-keeping.
- Adhere to internal policies, compliance requirements, and AP control standards in daily operations.
- Support both internal and external auditors by providing requested documentation and explanations.
- Prior to month-end close, review the payables subledger, identify aged items, and work on clearing outstanding credits or discrepancies.
- Prepare and post month-end accrual entries for multiple departments within required deadlines.
- Maintain regular communication with suppliers and internal partners to manage expectations around payment timing.
- Compare supplier account statements with the internal payables system to identify and resolve variances.
- Conduct one-off account investigations or analyses as requested by business partners or vendors.
- Carry out additional responsibilities as needed to support the finance and accounting team.
About You
- 3 years of full cycle AP experience
- SAP is a must and Concur for expenses is an asset
- vlookups, pivot tables
- Experience performing GL reconciliations is an asset
Pay Range
$25 - $28 / hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #463253.
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
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Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.