Billing Specialist POST NUMBER: 466145
Our recruitment firm is proud to partner with a growing professional services organization recognized for its collaborative culture and commitment to excellence. This is an ideal opportunity for a Billing Technician who enjoys working with numbers, processes, and people, and who wants to play a meaningful role in the financial operations of a fast-paced environment.
Your Impact
As a key member of the billing function, you will contribute directly to cash flow, client satisfaction, and operational accuracy. This role is well suited for someone who is detail-oriented, comfortable with deadlines, and confident using Excel in a dynamic setting.
Key Responsibilities
- Manage monthly billing for work in progress
- Prepare and issue client invoices in accordance with contractual terms
- Review and correct time entry discrepancies (transfers, date adjustments, consolidations)
- Monitor billable projects and submit electronic invoices
- Follow up on receivables to ensure timely payment
- Investigate and resolve billing discrepancies (rates, disbursements, time transfers, etc.)
- Produce monthly billing and tracking reports
- Respond to client inquiries related to accounts receivable
- Update project-related financial transactions as required
- Support the team with related administrative tasks
- Minimum of 2 years of billing experience in a professional services or corporate setting
- College diploma (DEC) in Accounting or a related discipline
- Advanced proficiency with Microsoft Excel and the MS Office suite
- Experience with QuickBooks or Clio is considered an asset
- Strong written and verbal communication skills in French and English
- Professional approach to client service and teamwork
- Ability to manage multiple priorities and perform well under pressure
- Supportive and approachable team culture
- Opportunities for professional growth aligned with your career goals
- Inclusive and respectful work environment
- Flexible hybrid work model
- Modern, bright office located in Montreal
- Comprehensive group benefits
- Annual personal days to support work-life balance
- Employee assistance program and telemedicine services
- An organization that actively values diversity, equity, and inclusion
Technicien·ne à la facturation (Présentiel)
Notre firme de recrutement accompagne un cabinet de services professionnels en pleine croissance, reconnu pour son esprit collaboratif et son souci de l’excellence. Nous recherchons un·e Technicien·ne à la facturation qui souhaite contribuer activement aux opérations financières dans un environnement structuré, stimulant et en constante évolution.
Votre contribution
Vous jouerez un rôle clé dans la gestion de la facturation et des comptes clients, en assurant l’exactitude des données, le respect des échéanciers et la qualité du service offert. Ce poste s’adresse à une personne organisée, rigoureuse et à l’aise avec Excel.
Responsabilités principales
- Gérer la facturation mensuelle des travaux en cours
- Préparer et émettre les factures clients selon les modalités contractuelles
- Corriger les erreurs de saisie de temps (transferts, modifications de dates, regroupements)
- Assurer le suivi des projets facturables et transmettre les factures électroniques
- Effectuer le suivi des comptes à recevoir afin d’assurer les encaissements dans les délais
- Analyser et résoudre les problématiques de facturation (taux, déboursés, transferts de temps, etc.)
- Produire des rapports mensuels de suivi
- Répondre aux demandes des clients liées à la facturation et aux comptes clients
- Mettre à jour les transactions financières liées aux projets
- Effectuer diverses tâches administratives connexes
Profil recherché
- Minimum de 2 ans d’expérience en facturation dans un environnement professionnel ou corporatif
- DEC en comptabilité ou dans un domaine connexe
- Excellente maîtrise de la suite Microsoft Office, particulièrement Excel
- Connaissance de QuickBooks ou Clio (atout)
- Excellentes aptitudes de communication en français et en anglais
- Approche professionnelle axée sur le service client et le travail d’équipe
- Capacité à gérer plusieurs priorités et à respecter des échéanciers serrés
- Une équipe accueillante et collaborative
- Des possibilités de développement professionnel selon vos objectifs
- Un milieu de travail inclusif et dynamique
- Un mode de travail hybride et flexible
- Des bureaux modernes, lumineux et bien situés à Montréal
- Un programme complet d’assurances collectives
- Des journées personnelles annuelles pour favoriser l’équilibre travail-vie personnelle
- Un programme d’aide aux employés et l’accès à la télémédecine
- Une culture organisationnelle axée sur la diversité, l’équité et l’inclusion
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.