Office Assistant POST NUMBER: 466817
Job Title: Office Assistant – Manufacturing
Company Overview:
Our client is a leading manufacturing company known for quality, efficiency, and teamwork. They are seeking a dependable Office Assistant to support day-to-day operations, maintain organized office systems, and help ensure smooth communication across departments.
Job Summary:
The Office Assistant is responsible for providing administrative support to the office and team members. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment while handling confidential information.
Key Responsibilities:
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Perform general office duties including filing, scanning, and maintaining organized records.
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Answer phones, respond to emails, and assist with internal communications.
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Schedule meetings and support calendar management.
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Prepare documents, reports, and spreadsheets as needed.
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Monitor and maintain office supplies.
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Assist team members with administrative projects and tasks.
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Ensure accurate record-keeping and support data entry as required.
Required Qualifications:
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High school diploma or equivalent (associate degree preferred).
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Strong organizational and multitasking skills.
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Proficiency in Microsoft Office (Word, Excel, Outlook).
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Excellent written and verbal communication skills.
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Ability to manage confidential information with discretion.
Preferred Skills:
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Previous office support or administrative experience.
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Familiarity with data entry or record management systems.
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Ability to work both independently and collaboratively.
Work Environment:
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Office-based within a manufacturing setting.
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Desk-based work with regular computer and phone use.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.