Fiscal Assistant POST NUMBER: 467848
Job Title: Fiscal Assistant
Location: Nashville, TN (Hybrid)
Job Type: Full-Time | Grant-Funded
Schedule: Monday–Friday, 8:00 AM – 4:30 PM CST (37.5 hours/week)
Position Summary
The Fiscal Assistant provides fiscal and administrative support for grant-funded programs. This role assists with budget tracking, expenditure monitoring, reconciliations, and financial documentation to help ensure spending is accurate, allowable, and compliant with grant terms and applicable federal and state requirements. This position is ideal for someone who enjoys working with financial data and has strong attention to detail.
Key Responsibilities
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Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation
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Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policies
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Prepare and update spreadsheets, reconciliations, and routine financial reports; review for accuracy and completeness
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Monitor invoices and payments to ensure compliance with federal and agency guidelines
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Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership
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Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies
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Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries and reports
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Perform related administrative and fiscal support tasks as assigned
Knowledge, Skills, and Abilities
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Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
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Ability to use spreadsheets for data entry, tracking, and basic calculations with accuracy
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Strong attention to detail with the ability to review information for accuracy, completeness, and consistency
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Ability to work with financial data, including budgets, expenditures, and reconciliations
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Ability to manage multiple tasks, follow established procedures, and meet deadlines
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Ability to work independently and collaboratively in a team environment
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Strong organizational skills and documentation practices
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Ability to learn and use agency systems and processes as required
Minimum Qualifications
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Degree in accounting, finance, business, or a related field OR
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Two (2) or more years of experience in fiscal, accounting, or administrative support
Preferred Qualifications
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Familiarity with financial reporting, reconciliations, invoice review, and grant monitoring
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Intermediate proficiency in Microsoft Excel for fiscal tracking and reporting
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Experience working with federal grants or grant-funded programs
Work Environment
This is a hybrid position with in-person attendance required at the Nashville central office on the first day for laptop deployment and orientation (travel is non-reimbursable). In-person attendance is also required quarterly for division meetings in Nashville.
This position is renewable annually on June 30, pending funding availability.
Funding for this role is provided through the Rural Health Transformation Grant, renewable through October 30, 2030.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.