Construction Project Accountant NUMÉRO DE POSTE: 407120
• Contract Management: Ensure estimates have been prepared, substantiated with bids and reviewed by the appropriate levels of management prior to entering into owner contracts.
• Review subcontractor contracts to confirm bidding processes were followed and final costs are in line with budget.
• Project Management: Track and analyze project costs, ensuring accuracy and completeness in financial records.
• Collaborate with project managers to monitor, understand the cause of and report on budget variances to Design-Build and Finance & Accounting leadership.
• Monthly review of job cost activity ensuring consistent and proper coding of subcontractor and internal costs.
• Monitor job over/underbilling and accounts receivable and accounts payable, ensuring timely billing and reporting on collection risks.
• Monitor job buyout status against contracts
• Collaborate with Design-Build project teams to develop forecasts of project costs and margins. • Set up approved jobs and close out completed jobs.
• Billing and Invoicing: Ensure subcontractor invoices are submitted timely and work with subcontractor and project manager to ensure accuracy of subcontractor invoices and proper coding.
• Maintain effective communication with vendors and subcontractors to resolve any invoicing discrepancies.
• Oversee preparation of monthly owners’ invoices.
• Address subcontractor and owner inquiries related to project billing and invoicing.
• Financial Reporting: Generate financial reporting metrics on jobs for inclusion in monthly financial reporting package.
• Provide project-specific financial updates to management. • Provide support to external auditors in support of annual financial statement audit.
How will the Role be Measured / KPIs:
• Executing assigned monthly duties to support a 6-day accounting close.
• Percent / number of owner invoices rejected by owner or lender (measuring accuracy of submitted invoices)
• Measuring and reporting on over and under-billings managed within set percentage and dollar parameters on a per-job and company-wide basis.
• Coordinate with construction team to drive subcontractor payment preferences to ACH and credit card and measure and report on mix of subcontractor payments made by credit card or ACH vs. Check.
• Ability to synthesize and report on relevant information on construction contract financial and operational performance to management.
• Measurement, assessment and reporting of adherence to policies, procedures, and controls by the construction team.
• Other measurables may be identified during employment in this role.
Qualifications And Experience
• Bachelor’s degree required in Accounting, Finance, or related field.
• 3 years accounting experience in a staff or senior role including general ledger and job accounting / cost accounting. Construction industry experience highly preferred.
• Proficient in Microsoft Office suite with strong Excel skills required. Prior experience using a construction accounting software package is highly preferred.
• Demonstrated understanding of US Generally Accepted Accounting Principles (US GAAP).
• Demonstrated ability to communicate effectively and to work cooperatively and collaboratively with individuals of diverse backgrounds and at all organizational levels.
• Ability to organize, prioritize and manage multiple priorities while being detail oriented.
• Ability to manage change and adapt to changing processes and procedures.
• Demonstrated initiative to continue to learn and broaden accounting and industry knowledge.
• Proven ability to use technology to improve process and task efficiency.
Essential Job Functions
• Contract Management: Ensure estimates have been prepared, substantiated with bids and reviewed by the appropriate levels of management prior to entering into owner contracts.
• Review subcontractor contracts to confirm bidding processes were followed and final costs are in line with budget.
• Project Management: Track and analyze project costs, ensuring accuracy and completeness in financial records.
• Collaborate with project managers to monitor, understand the cause of and report on budget variances to Design-Build and Finance & Accounting leadership.
• Monthly review of job cost activity ensuring consistent and proper coding of subcontractor and internal costs.
• Monitor job over/underbilling and accounts receivable and accounts payable, ensuring timely billing and reporting on collection risks.
• Monitor job buyout status against contracts
• Collaborate with Design-Build project teams to develop forecasts of project costs and margins. • Set up approved jobs and close out completed jobs.
• Billing and Invoicing: Ensure subcontractor invoices are submitted timely and work with subcontractor and project manager to ensure accuracy of subcontractor invoices and proper coding.
• Maintain effective communication with vendors and subcontractors to resolve any invoicing discrepancies.
• Oversee preparation of monthly owners’ invoices.
• Address subcontractor and owner inquiries related to project billing and invoicing.
• Financial Reporting: Generate financial reporting metrics on jobs for inclusion in monthly financial reporting package.
• Provide project-specific financial updates to management. • Provide support to external auditors in support of annual financial statement audit.
How will the Role be Measured / KPIs:
• Executing assigned monthly duties to support a 6-day accounting close.
• Percent / number of owner invoices rejected by owner or lender (measuring accuracy of submitted invoices)
• Measuring and reporting on over and under-billings managed within set percentage and dollar parameters on a per-job and company-wide basis.
• Coordinate with construction team to drive subcontractor payment preferences to ACH and credit card and measure and report on mix of subcontractor payments made by credit card or ACH vs. Check.
• Ability to synthesize and report on relevant information on construction contract financial and operational performance to management.
• Measurement, assessment and reporting of adherence to policies, procedures, and controls by the construction team.
• Other measurables may be identified during employment in this role.
Qualifications And Experience
• Bachelor’s degree required in Accounting, Finance, or related field.
• 3 years accounting experience in a staff or senior role including general ledger and job accounting / cost accounting. Construction industry experience highly preferred.
• Proficient in Microsoft Office suite with strong Excel skills required. Prior experience using a construction accounting software package is highly preferred.
• Demonstrated understanding of US Generally Accepted Accounting Principles (US GAAP).
• Demonstrated ability to communicate effectively and to work cooperatively and collaboratively with individuals of diverse backgrounds and at all organizational levels.
• Ability to organize, prioritize and manage multiple priorities while being detail oriented.
• Ability to manage change and adapt to changing processes and procedures.
• Demonstrated initiative to continue to learn and broaden accounting and industry knowledge.
• Proven ability to use technology to improve process and task efficiency.
Vaco promeut un milieu de travail diversifié et encourage fortement les femmes, les personnes de couleur, les membres des communautés LGBTQ+, les personnes handicapées, les membres de minorités ethniques, les résidents nés à l’étranger et les anciens combattants à postuler.
Avis : Égalité des chances en matière d’emploi
Vaco garantie l’égalité des chances et ne discrimine pas les employé.e.s ou candidat.e.s en fonction de la race (y compris les traits historiquement associés à une race tels qu’une coiffure ou la texture des cheveux), couleur de la peau, sexe (y compris la grossesse ou des conditions connexes), religion ou croyances, origine nationale, citoyenneté, âge, situation de handicap, statut d’ancien.ne combattant.e, appartenance à un syndicat, origine ethnique, genre, identité de genre, expression de genre, orientation sexuelle, état matrimonial, affiliation politique, ou toute autre caractéristique protégée comme requis par la loi.
Vaco LLC et ses sociétés mères, sociétés affiliées et filiales (Vaco) s’engagent à inclure pleinement toutes les personnes qualifiées. Dans le cadre de cet engagement, Vaco veillera à ce que les personnes handicapées bénéficient d’aménagements raisonnables. Si un aménagement raisonnable est nécessaire pour participer au processus de candidature ou d’entrevue, pour vaquer à des fonctions professionnelles essentielles et/ou pour bénéficier d’autres avantages et privilèges liés à l’emploi, veuillez contacter HR@vaco.com.
Vaco souhaite également que tous les candidats connaissent leurs droits, à savoir que la discrimination sur le lieu de travail est illégale.
En vous soumettant à ce poste, vous acceptez de donner à Vaco le droit exclusif de présenter votre candidat pour l’opportunité d’emploi précédente. Vous convenez en outre que vous avez représenté des informations vous concernant avec exactitude et que vous n’avez pas déformé vos qualifications de manière affirmative. Vous acceptez également de garder confidentielle, dans toute la mesure permise par la loi, toute information que vous apprenez de Vaco sur le poste et vous limiterez la divulgation des informations sur le poste uniquement dans la mesure nécessaire pour exécuter toute obligation dans la poursuite de votre candidature. En échange, Vaco accepte de faire des efforts raisonnables pour vous représenter par le biais de toute sollicitation, sélection d’emploi et dispersion de CV.
Avis de confidentialité
Vaco LLC, ses sociétés mères, ses filiales et les sociétés du même groupe (« nous », « nos » ou « Vaco ») respectent votre vie privée et s’engagent à présenter un avis transparent concernant leurs politiques.
- Les résidents de la Californie peuvent consulter l’avis relatif à la collecte de renseignements publié par le service des RH de Vaco à l’intention des candidats et des employés de la Californie ici.
- Les résidents de la Virginie peuvent accéder à nos politiques propres à leur État ici.
- Les résidents de tous les autres États peuvent accéder à nos politiques ici.
- Les résidents canadiens peuvent consulter nos politiques en anglais ici et en français ici.
- Les résidents des pays où le RGPD s’applique peuvent accéder à nos politiques ici.
Avis sur la transparence salariale
La détermination de la rémunération pour ce poste (et d’autres) chez Vaco dépend d’un large éventail de facteurs, notamment :
- les compétences, l’expérience et la formation de la personne;
- les exigences relatives au permis d’exercice et à l’agrément;
- l’emplacement du bureau et d’autres considérations géographiques;
- d’autres besoins professionnels et de l’entreprise.
Ainsi, comme l’exige la loi locale, Vaco estime que l’échelle salariale ci-dessus représente une estimation raisonnable de la rémunération de base d’une personne embauchée à ce poste dans des régions qui requièrent la divulgation de l’échelle salariale. La personne peut également être admissible à des primes discrétionnaires.