Director of Maintenance/Office Manager POST NUMBER: 471581
Position Summary
The Director of Maintenance / Office Manager oversees the daily operations of facility maintenance while also managing administrative and office functions. This role ensures that buildings, equipment, and grounds are properly maintained while maintaining efficient office operations, supporting staff, and coordinating vendors and resources. The ideal candidate is highly organized, proactive, and able to manage both operational and administrative responsibilities.
Key Responsibilities
Maintenance & Facilities Management
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Oversee all building maintenance, repairs, and preventative maintenance programs.
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Manage maintenance staff and coordinate daily work schedules and priorities.
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Ensure facilities, equipment, and systems are operating safely and efficiently.
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Coordinate with outside contractors and vendors for specialized repairs or services.
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Maintain records of maintenance activities, inspections, and compliance requirements.
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Monitor maintenance budgets and approve purchases for supplies and equipment.
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Ensure compliance with safety regulations and facility standards.
Office & Administrative Management
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Oversee day-to-day office operations and administrative procedures.
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Manage office supplies, equipment, and vendor relationships.
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Support leadership with scheduling, reporting, and operational coordination.
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Maintain company records, documentation, and filing systems.
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Assist with budgeting, invoicing, and expense tracking.
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Coordinate office policies and procedures to improve efficiency.
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Serve as a liaison between departments to support communication and workflow.
Team Leadership
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Supervise maintenance and administrative staff.
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Train, mentor, and evaluate employees.
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Develop procedures to improve operational efficiency and productivity.
Qualifications
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Bachelor’s degree in Business Administration, Facilities Management, or a related field preferred.
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5 years of experience in facilities maintenance, office management, or operations.
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Strong knowledge of building systems, maintenance procedures, and safety practices.
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Excellent organizational, leadership, and problem-solving skills.
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Ability to manage multiple priorities in a fast-paced environment.
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Proficiency in Microsoft Office and general office systems.
Skills
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Leadership and team management
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Budget and vendor management
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Facility and equipment maintenance oversight
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Organizational and administrative management
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Communication and problem-solving
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.