Senior AP Specialist POST NUMBER: 471613
Position Summary
We are seeking an experienced Senior Accounts Payable Specialist to support a fast-paced accounting team. This role is responsible for overseeing the processing of vendor invoices and payments while ensuring accuracy, compliance, and timely completion of accounts payable activities. The position also plays a key role in maintaining vendor relationships, supporting month-end close, and helping improve internal AP processes.
Key Responsibilities
- Process and enter invoices related to operational expenses, taxes, benefits, and other company expenditures
- Review and validate vendor invoices for accuracy, proper coding, and appropriate approvals prior to posting and payment
- Maintain vendor records, including reviewing new vendor setups and ensuring accurate information within the accounting system
- Serve as a point of contact for vendor inquiries and assist with resolving payment or account discrepancies
- Monitor vendor statements to ensure all invoices are received and recorded in a timely manner
- Prepare and process payments including checks, ACH transactions, and wire transfers
- Coordinate with accounting leadership to capture early payment discounts when applicable
- Support monthly close activities related to accounts payable and assist with financial reporting requirements
- Provide documentation and support during internal and external audits
- Prepare and distribute annual 1099 forms in accordance with applicable tax regulations
- Maintain organized records of invoices and documentation related to asset purchases and vendor payments
- Assist in training team members on accounts payable procedures and system usage
- Identify and recommend process improvements to increase efficiency and accuracy within the AP function
- Perform additional duties as assigned
Qualifications
- Strong attention to detail with a high level of accuracy
- Analytical mindset with strong problem-solving abilities
- Excellent communication and interpersonal skills
- Ability to work effectively with vendors, internal teams, and leadership
- Solid understanding of full-cycle accounts payable processes
- Ability to handle sensitive financial information with discretion
- Strong organizational and time-management skills
- Proficiency with Microsoft Office applications, particularly Excel
- Experience working with accounting or ERP systems
- 4 years of experience in accounts payable within industries such as construction, manufacturing, or other operational environments
- Experience with general ledger processes and account reconciliations
- Experience working in a senior or lead AP role preferred
- Experience with construction-focused accounting software or ERP systems is a plus
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.