Senior Accountant POST NUMBER: 471783
Position Overview
The Senior Accountant supports the overall financial management of the organization by overseeing key accounting processes and maintaining the integrity of financial records. This role is primarily responsible for the administration of accounts receivable and payroll activities while assisting with broader accounting functions to ensure accuracy, compliance, and efficient operations.
The position reports to the CFO and works closely with other members of the finance and human resources teams. The Senior Accountant also provides support to other accounting roles when needed to maintain continuity of operations.
- Oversee all aspects of the accounts receivable process, including billing, tracking of miscellaneous receivables, payment processing through multiple methods, reconciliation of payments, investigation of discrepancies, and management of monthly aging reports.
- Manage and execute the biweekly payroll cycle in collaboration with the CFO and Director of Human Resources. Ensure payroll data is processed accurately, recorded appropriately in the general ledger, and complies with applicable policies and regulations.
- Maintain fixed asset records and depreciation schedules, including quarterly updates in the designated fixed asset management system.
- Review invoices, record related activity on a monthly basis, and manage follow-up communications related to unrelated business income reporting.
- Support daily cash management by recording banking transactions and assisting with account reconciliations.
- Prepare and submit required monthly sales tax filings.
- Maintain organized and complete records for accounts receivable, payroll, and other assigned accounting activities.
- Serve as a primary point of contact for inquiries related to billing, responding to calls, emails, and in-person questions.
- Assist with year-end financial statement audits and the preparation of materials needed for annual tax filings.
- Prepare journal entries and supporting documentation for management review and approval.
- Support the administration of accounting systems, including account setup, report generation, maintenance of member financial records, and point-of-sale system assistance.
- Provide backup support for accounts payable functions as necessary.
- Document accounting procedures and maintain process documentation to support operational consistency.
- Identify opportunities to improve processes, enhance efficiency, and strengthen internal controls.
- Deliver high-quality service and communication to both internal team members and external customers.
- Provide assistance to the CFO and Controller on additional accounting or financial projects as required.
- Safeguard confidential information and exercise discretion when handling sensitive financial or personnel data.
- Perform other duties as assigned to support the accounting and finance function.
- Bachelor’s degree in Accounting, Business Administration, or a related discipline, or an equivalent combination of education and professional experience.
- Approximately 4–6 years of relevant accounting experience, including at least two years of end-to-end payroll processing.
- Advanced proficiency with Microsoft Excel and familiarity with accounting, payroll, and other Windows-based software applications.
- Strong attention to detail with a commitment to producing accurate and well-organized work.
- Demonstrated interest in improving processes and leveraging systems to enhance efficiency.
- Effective written and verbal communication skills, with the ability to collaborate across departments.
- Excellent interpersonal skills and a service-oriented approach.
- Ability to manage multiple priorities and meet deadlines in a dynamic work environment.
- Self-starter with strong analytical and problem-solving capabilities.
- Proficiency with Microsoft Office applications including Excel, Word, PowerPoint, and OneNote.
- Ability to prepare written reports, business communications, and procedural documentation.
- Comfortable presenting information and responding to questions from colleagues, members, vendors, and the public.
- Ability to address sensitive or confidential inquiries professionally and effectively.
- Capacity to learn new systems, processes, and technologies quickly.
This position requires the ability to sit, stand, or move throughout the workday as needed. Tasks may involve the use of hands and arms for computer work, reaching, and handling materials. Occasional lifting of items up to approximately 25 pounds may be required.
- Ability to perform close-up work such as reading documents and viewing computer screens.
- Ability to see objects at a distance as required for general workplace awareness.
The role is performed in a professional office setting with a moderate level of background noise. The position requires the ability to function effectively in a fast-paced environment within a high-quality, service-focused atmosphere.
Team members are expected to demonstrate the commitment to:
- Excellence in quality and service
- Professional conduct
- Collaboration and teamwork
- Integrity and ethical behavior
- Respect for tradition while embracing innovation
- Mutual respect for all
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.