Office Administrator (Part time) POST NUMBER: 472628
Vaco is seeking a reliable, organized Office Administrator to support the day-to-day operations of our client's Indianapolis office. This is a hands-on, part-time role ideal for someone who enjoys keeping an office running smoothly, staying organized, and being the go-to person for administrative and facilities needs.
This person will be in the office daily during morning hours and will play a key role in creating a well-run, welcoming, and functional workplace for the team.
Location: Onsite – Castleton Area
Schedule: ~20 hours per week
• Onsite Monday–Friday, ideally 9:00am–12:00pm
• Some flexibility with hours as needed
In this role, you’ll support a variety of office and administrative needs, including:
- Managing incoming and outgoing mail, packages, and deliveries
- Monitoring and restocking office supplies and kitchen/food inventory
- Coordinating office cleaning and helping maintain a clean, organized workspace
- Supporting building and facilities needs, including coordinating with vendors and contractors for repairs or maintenance
- Acting as the point of contact for IT needs by working with outsourced IT support (submitting requests, tracking progress, and scheduling onsite visits)
- Scanning, organizing, and sharing documents as needed
- Assisting with presentations and documents, including printing, copying, scanning, and filing
- Helping with basic office technology needs (printers, scanners, internet connectivity, and setting up TVs or devices for meetings)
- Assisting with travel arrangements, company events, outings, and other office activities
- Handling miscellaneous tasks and special projects as they come up
- Prior experience in office administration, administrative support, or a similar role
- Strong organizational skills and the ability to manage multiple priorities
- Professional communication skills and comfort working with vendors and service providers
- Comfort using common office technology and troubleshooting basic issues
- Working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Dependable, detail-oriented, and comfortable working independently in an onsite environment
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.