AP Specialist POST NUMBER: 473202
Client: Well-Established Facilities Services Organization
Role: Accounts Payable Specialist
Salary: $55-$65k
Location: Long Island City, NY
Schedule: Hybrid
About the Opportunity
A well-established organization is seeking an Accounts Payable Specialist to support outgoing payments and maintain accurate financial records. This person will play a key role in processing invoices, verifying approvals, managing vendor accounts, and ensuring all accounts payable activity is completed accurately, timely, and with a strong customer service mindset.
Responsibilities
- Review, code, and process incoming invoices
- Verify invoices against work orders, receipts, and supporting documentation
- Ensure accuracy in pricing, terms, and payment schedules
- Confirm invoices are compliant with company policies and vendor agreements
- Prepare and process payments, including checks, ACH, and electronic payments
- Maintain vendor payment schedules and terms to ensure timely payment
- Monitor and reconcile vendor statements and resolve discrepancies
- Follow up on overdue accounts and communicate with vendors as needed
- Maintain organized accounts payable records and documentation
- Prepare reports related to accounts payable activity
- Support internal and external audits by providing requested documentation
- Build and maintain positive vendor relationships
- Respond to vendor inquiries and resolve payment-related issues
- Assist with month-end close and account reconciliations
- Partner with the accounting team to support accurate financial reporting
- Ensure compliance with internal policies and relevant regulations
- Assist in improving accounts payable procedures and workflows
- Provide ad hoc support to accounting leadership as needed
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field preferred
- 1–3 years of relevant experience in Accounts Payable, accounting, or finance
- Experience working in NetSuite or a similar ERP system
- Proficiency in Microsoft Office Suite
- Familiarity with AP platforms such as Tipalti, Coupa, or similar tools
- Strong analytical and problem-solving skills
- Highly organized with strong attention to detail and accuracy
- Strong written and verbal communication skills
- Professional demeanor with the ability to work effectively across teams and with vendors
- Able to manage multiple priorities and meet deadlines in a fast-paced environment
- Self-starter with a sense of urgency and follow-through
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.