Account Services Specialist POST NUMBER: 302063
Order Processing Specialist
Contract-to-Hire | Hybrid 2-3 Days/Week (El Segundo, CA) | $35/hr
Overview
A growing beauty and consumer products company is seeking an Order Processing Specialist to support a highly collaborative Sales Operations team. This role will be responsible for managing high-volume sales order processing, ensuring accurate order execution, and partnering closely with Sales, Operations, and Planning teams to keep business running smoothly.
The ideal candidate has hands-on NetSuite experience, strong Excel skills, and enjoys working in a fast-paced environment where initiative, problem solving, and collaboration are highly valued. Beauty industry experience is preferred, though strong candidates from CPG, health & wellness, or other consumer products industries will also be considered.
Key Responsibilities
- Process and manage high-volume sales orders with accuracy and attention to detail
- Maintain order, customer, and inventory data within NetSuite
- Partner closely with Sales, Operations, and Sales Planning teams to ensure seamless order execution
- Monitor order flow, inventory availability, shipping timelines, and customer requirements
- Investigate and resolve order discrepancies, fulfillment issues, and operational challenges
- Generate and analyze reports using Excel to support sales and operational decision making
- Assist with process improvements and identify opportunities to increase efficiency
- Support cross-functional projects and additional sales operations initiatives as needed
- Build strong working relationships across multiple departments and stakeholders
- Contribute to a highly collaborative and team-oriented culture
Qualifications & Requirements
- 2 years of experience in order processing, sales support, customer operations, or sales operations
- NetSuite experience is required
- Strong Excel skills including Pivot Tables, VLOOKUPs, IF formulas, filtering, and reporting
- Experience processing a high volume of customer or sales orders
- Beauty industry experience highly preferred
- CPG, health & wellness, or consumer products experience strongly desired
- Ability to work independently and make sound decisions in a fast-paced environment
- Strong attention to detail and organizational skills
- Resourceful, proactive, and comfortable wearing multiple hats
- Excellent communication and relationship-building skills
- Curiosity around AI tools and technology-driven process improvements is a plus
- Ability to work onsite 2-3 days per week in El Segundo
Why This Opportunity?
- Join a growing and highly collaborative beauty brand
- Work closely with Sales Operations, Sales Planning, and Operations leadership
- Opportunity to make an immediate impact within a visible and cross-functional role
- Flexible work environment with hybrid scheduling
- Potential for long-term growth and conversion based on performance and business needs
- Fast-paced team that values initiative, problem solving, and continuous improvement
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.