Coding Supervisor POST NUMBER: 477230
Position Summary
The Coding Department Supervisor is responsible for leading the daily operations, quality assurance, and performance of the coding team within a high-volume physician practice. This role ensures accurate, compliant, and timely coding of professional services, with a strong emphasis on Evaluation & Management (E&M) and orthopaedic surgery coding.
The Supervisor serves as a key liaison between providers, coders, auditors, and revenue cycle leadership to optimize reimbursement, reduce denials, and ensure audit readiness.
Key Responsibilities
Leadership & Team Management
• Supervise, mentor, and develop a team of certified coders.
• Monitor coding productivity, quality, and turnaround times.
• Conduct performance evaluations, coaching, and ongoing training.
• Assist with recruitment, onboarding, and retention of coding staff.
Coding Quality & Compliance
• Ensure accurate assignment of CPT, ICD-10-CM, and modifiers.
• Oversee E&M leveling accuracy, including MDM and time-based coding.
• Review orthopaedic surgical coding for accuracy (bundling, global periods, modifiers).
• Maintain compliance with payer guidelines, CMS regulations, and internal policies.
• Partner with internal and external auditors on coding reviews and audits.
Provider Collaboration & Education
• Educate physicians and APPs on documentation requirements.
• Provide feedback on coding opportunities and documentation gaps.
• Support initiatives to improve documentation quality and reduce audit risk.
Revenue Cycle Integration
• Collaborate with billing, AR follow-up, and denial teams to resolve coding-related issues.
• Identify trends in denials, downcoding, and underpayments.
• Implement process improvements to enhance charge capture and reduce revenue leakage.
Reporting & Analytics
• Track and report on key performance indicators (KPIs):
o Coding accuracy and productivity
o E&M utilization trends vs benchmarks
o Denial rates and root causes
o Audit findings and risk areas
• Present actionable insights to leadership.
Qualifications
Required
• Certified Professional Coder (CPC) or equivalent (CCS-P preferred)
• Minimum 5 years of professional coding experience
• Minimum 2 years of leadership or supervisory experience
• Strong knowledge of:
o CPT, ICD-10-CM, HCPCS coding systems
o E&M guidelines and documentation requirements
o Surgical coding and modifier usage
o NCCI edits and payer policies (Medicare, commercial, WC)
• Experience with EMR/PM systems
Preferred
• Orthopaedic surgery coding experience strongly preferred
• Experience in high-volume physician practices
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.