HR Specialist POST NUMBER: 479732
The Human Resources Specialist supports daily HR operations and helps ensure a positive, compliant, and efficient workplace. This role assists with recruiting, onboarding, employee records, benefits administration, policy communication, and employee relations while maintaining confidentiality and supporting organizational goals.
Key Responsibilities
- Support the recruitment process by posting jobs, screening applications, scheduling interviews, and coordinating hiring activities.
- Assist with onboarding and orientation for new employees, including preparing documentation and completing required forms.
- Maintain accurate employee records and HR systems while ensuring data confidentiality and compliance.
- Administer HR programs such as benefits, leave tracking, and employee policy acknowledgments.
- Respond to employee questions regarding HR policies, procedures, and workplace programs.
- Support employee relations efforts by helping address workplace concerns and escalating issues when appropriate.
- Assist with performance management, training coordination, and employee engagement activities.
- Help ensure compliance with federal, state, and local employment laws and internal policies.
- Prepare HR reports, track key metrics, and support process improvements within the HR function.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred but not required.
- Prior experience in human resources, recruiting, administration, or employee support is preferred. Knowledge of employment laws, HR practices, and HRIS systems is beneficial.
Core Skills
- Strong communication and interpersonal skills
- Attention to detail and organizational ability
- Ability to handle confidential information with discretion
- Knowledge of HR policies, procedures, and employment law basics
- Problem-solving and conflict-resolution skills
- Proficiency in Microsoft Office and HR information systems
- Time management and ability to prioritize multiple tasks
- Customer service mindset and professionalism
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.