OnBase Administrator POST NUMBER: 480177
Responsible for the administration, configuration, security, and ongoing optimization of the OnBase Enterprise Content Management (ECM) platform to support accounting, operations, and business processes across the organization.
Essential Duties & Responsibilities:
- Serve as the primary administrator and technical owner of the OnBase ECM platform
- Configure and maintain OnBase components including document types, keywords, security groups, user roles, workflows, life cycles, and records retention
- Assist in the design, development, and maintenance of OnBase workflows, forms, and automation to improve efficiency, standardization, and continuous improvement across all teams
- Collaborate with the Business Systems Analyst and Desktop Support to support operations, including incident response, root cause analysis, and system outages related to OnBase
- Ensure the security, availability, and compliance of OnBase and supporting infrastructure
- Assist with OnBase upgrades, patches, and platform enhancements in coordination with the vendor partner
- Support and maintain integrations between OnBase and other enterprise systems (e.g., CRM, customer portal, line-of-business applications, file shares, and email)
- Participate in planning and execution of OnBase platform roadmap and long-term strategy
- Develop and maintain technical documentation, system architecture diagrams, standard operating procedures, and end-user guidance related to OnBase
- Manage relationships with OnBase vendors, consultants, and third-party support providers
- Assist in training, guidance, and best practices for business users leveraging OnBase solutions
- Perform other duties as assigned
Qualifications & Experience:
- Bachelor’s Degree in Computer Science, Information Systems, or a related field
- 5 years of relevant hands-on OnBase application administration experience, including workflows, security, and system configuration
- Experience with ECM, document management, workflow automation, and records management platforms
- Relevant hardware, software, and OnBase/Hyland certifications
- Understanding of Active Directory, Microsoft/Office 365, and Azure AD integration concepts
- Experience with Atlassian tools (Jira Service Management, Confluence) preferred
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.