AR Billing Specialist POST NUMBER: 480209
The Accounts Receivable (AR) Billing Specialist is responsible for generating accurate customer invoices, managing billing processes, maintaining customer accounts, and supporting collections efforts. This role works closely with customers, sales teams, and accounting personnel to ensure timely invoicing, payment application, and resolution of billing discrepancies.
Essential Responsibilities
- Prepare and process customer invoices accurately and in a timely manner.
- Review contracts, purchase orders, and supporting documentation to ensure proper billing.
- Monitor accounts receivable balances and follow up on outstanding invoices.
- Apply customer payments and reconcile account balances.
- Investigate and resolve billing discrepancies, payment issues, and customer inquiries.
- Maintain accurate customer records within accounting and ERP systems.
- Generate AR aging reports and assist with collection efforts.
- Collaborate with internal departments to resolve invoice and payment concerns.
- Support month-end and year-end closing activities related to accounts receivable.
- Assist with account reconciliations and audit requests.
- Ensure compliance with company policies and accounting procedures.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- 2 years of experience in accounts receivable, billing, or accounting support.
- Experience with ERP systems such as Oracle, SAP, NetSuite, Sage, or similar platforms.
- Strong understanding of invoicing, cash application, and accounts receivable processes.
- Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
- Excellent attention to detail and organizational skills.
- Strong written and verbal communication abilities.
- Ability to manage multiple priorities and meet deadlines.
Preferred Skills
- Experience working with high-volume billing environments.
- Knowledge of revenue recognition principles.
- Familiarity with customer portals and electronic invoicing systems.
- Strong problem-solving and customer service skills.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.