Payroll Consultant NUMÉRO DE POSTE: 482851
- Provide direction, co-ordination, scheduling and oversight to Pay, HR and other staff on the operation of the pay systems and processes. Balance system runs/activities with the available analytical resources and with system capabilities. Assign analysts to perform pay and pay related processing (e.g. production pay runs, pay related runs such as A/P runs for the pension system, tax/T4 processing) and personally perform these activities where assigned or as scheduled.
- Lead temporary teams as assigned by the Manager or Team Leader.
- Ensure training of and provide procedural/ scheduling/work assignment instructions to Pay Services analysts.
- Ensures systems are appropriately updated and in a state of readiness, e.g. for year end table changes, tax changes etc.
- Ensure compliance with pay related legislation and collective agreement requirements for which Pay Services is responsible, e.g. third party and statutory remittances, T4's, OHP Offset, ROE's etc.
- Organize, coordinate and execute Pay Services' system testing or requirements specification.
- Participate in decisions on the operation of the systems and process.
- Represent Pay Services with external and internal contacts, e.g. government agencies, auditors, unions etc.
- Provide direction, co-ordination, scheduling and oversight to Pay, HR and other staff on the operation of the pay systems and processes for which Pay Services is responsible, e.g. pay schedules governing the performance of pay activities across HR offices, Pay Services, NHSS and Finance; statutory/third party remittances (such as EHT, WSIB, HPP, garnishments, union dues/payments); schedules for internal or external audits, coordinating the work of Pay Services staff and the auditors; T4, T4A activities, coordinating activities of the staff involved in Pay Services, Print Shop, Local HR or other areas; and liaising with Canada Revenue Agency (CRA), Service Canada, unions and other contacts as appropriate to meet requirements or resolve issues.
- Balance system runs/activities with the available analytical resources and with system capabilities.
- Assign analysts to perform pay and pay related processing (e.g. production pay runs, pay related runs such as A/P runs for the pension system, tax/T4 processing) and personally perform these activities where assigned or as scheduled.
- Plan, maintain, update and test the Business Continuity and Disaster Recovery plans.
- Monitor pay production and remain available for the complete pay production process in event of system issues.
- Organize, coordinate and execute Pay Services' system testing or requirements specification, ensuring extensive, sophisticated, critical and high volume testing is completed to exacting standards. Ensure systems are appropriately updated and in a state of readiness, e.g. for year end table changes, tax changes etc.
- Co-ordinate and process multiple bulk uploads both on-cycle or off-cycle (e. g, AIP/Goalsharing, Society AFP, MG pay rate changes, PA's, Tax Credit Indexing) coordinating with Compensation, Local HR , NHSS and handling communications on behalf of the department.
- Provide specific direction to Pay Services Analysts on the running of the pay systems e.g specify, authorize, take direct action or involve the Manager Pay Services to achieve recovery when the computerized pay system encounters problems.
- Assign analysts to perform pay and pay related processing and personally perform these activities where assigned or as scheduled.
- Lead temporary teams as assigned by the Manager or Team Leader. Ensure training of and provide procedural/ scheduling/work assignment instructions to Pay Services analysts.
- Monitor operation of the systems and processes to verify that desired results have been achieved and if necessary initiate further corrective actions.
- Relieve for Team Leader as assigned.
- Interact with other groups such as HR Local, Finance, Power News, internal/external/government auditors, government agencies and external agencies such as Canada Revenue Agency, and the various unions (e.g. for complex system queries or trouble shooting to resolve payment situations, to assist auditors in their investigation, to trouble shoot with HR or NHSS staff etc.).
- Provides specific direction to pay staff across the Corporation on steps to be taken to resolve complex problems in processing pay or correcting error situations, within the scope of Pay Services responsibilities.
- Develop and roll out training materials or develop and implement short training sessions for staff in Pay Services, Local HR offices, or others as assigned.
- Within the scope of Pay Services' responsibilities, provide/arrange for ad hoc information reports and/or file downloads; prepare and input G/L account journal entries.
- Investigate payroll accounting entries within the scope of the departments work and liaise with site controllers/controller staff.[ Perform assigned analytical assignments.
About You
- Requires a knowledge of accounting principles, procedures and business practices to understand related policies and principles applied to the corporation's operations, input and output of the employee and pensioner pay systems and to provide advice, direction and assistance on these matters.
- Requires a knowledge of the various Federal and Provincial Government regulations and policies relating to income tax issues due to personnel policies, labour relations, pensions and other pay-related and vendor payment functions as they relate to the company.
- Requires facility in the use of English to communicate effectively with different sources internally and externally on income tax, benefits and accounting matters.
- Requires a knowledge of technical writing for the preparation of procedures, instructions, reports etc.
- This knowledge is considered to be normally acquired through the completion of 4 years of University training in the appropriate field, or by having the equivalent level of education.
Pay Range
$70 - $74.31 per hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 482851
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Avis sur l’égalité en matière d’emploi
Vaco by Highspring est un employeur qui souscrit au principe de l’égalité en matière d’emploi et qui ne pratique aucune discrimination à l’égard des employés ou candidats à un emploi sur le plan de la race (notamment en ce qui a trait aux caractéristiques historiquement associées à la race, comme la texture des cheveux et la coiffure), couleur de la peau, le sexe (ce qui inclut l’état de grossesse ou les conditions connexes), la religion ou les croyances, l’origine nationale, la citoyenneté, l’âge, le handicap, le statut d’ancien combattant, l’adhésion à un syndicat, l’appartenance ethnique, le genre, l’identité de genre, l’expression de genre, l’orientation sexuelle, l’état civil, l’affiliation politique ou autre caractéristique protégée par les lois fédérales, d’État ou locales.
Vaco by Highspring et sa société mère, ses sociétés affiliées et ses filiales s’engagent à la pleine inclusion de toutes les personnes qualifiées. Dans le cadre de cet engagement, Vaco by Highspring et sa société mère, ses sociétés affiliées et ses filiales veilleront à ce que les personnes handicapées bénéficient de mesures d’adaptation raisonnables. Si des mesures d’adaptation raisonnables sont nécessaires pour vous permettre de participer au processus de candidature ou d’entretien d’embauche, d’exercer les fonctions essentielles du poste et/ou de bénéficier d’autres avantages et privilèges liés à l’emploi, veuillez contacter HR@vaco.com.
Vaco by Highspring souhaite également que tous les candidats sachent que la loi interdit la discrimination dans le milieu de travail.
Avis de représentation
En soumettant votre candidature à ce poste, vous convenez que vous accordez à Vaco by Highspring le droit exclusif de vous présenter en tant que candidat eu égard à l’offre d’emploi susmentionnée. Vous reconnaissez en outre que vous avez fourni des renseignements exacts sur vous-même et que vous n’avez pas volontairement dénaturé vos qualifications. Dans toute la mesure permise par la loi, vous vous engagez également à garder confidentiels tous les renseignements que vous obtiendrez de Vaco by Highspring concernant le poste et à ne divulguer les renseignements relatifs au poste que si cela est absolument nécessaire pour respecter une obligation afférente à votre candidature. En contrepartie, Vaco by Highspring s’engage à déployer des efforts raisonnables pour vous représenter dans le cadre de toute sollicitation, présélection en matière d’emploi et diffusion de CV.
Concernant les résidents de l’Ontario, Canada : d’après ce que Highspring retient de ses discussions avec son Client ce poste est actuellement vacant (soit par le truchement de Highspring en tant que sous-traitant, soit auprès du Client).
Avis de confidentialité
Vaco by Highspring, ainsi que sa société mère, ses sociétés affiliées et ses filiales (« nous », « notre/nos » ou « Vaco by Highspring ») respectent votre vie privée et s’engagent à vous informer de ses politiques en toute transparence.
- Les résidents de la Californie peuvent consulter l’Avis de collecte par les RH de Vaco by Highspring concernant les candidats et les employés de la Californie ici.
- Les résidents de la Virginie peuvent consulter nos politiques propres à l’État ici.
- Les résidents de tous les autres États peuvent accéder à nos politiques ici.
- Les résidents canadiens peuvent consulter nos politiques en anglais ici et en français ici.
- Les résidents des pays régis par le RGPD peuvent consulter nos politiques ici.
De plus, les candidatures à ce poste seront soumises à une présélection des candidats effectuée par l’IA visant à vérifier que les exigences minimales indiquées au titre du poste sont respectées. Vous trouverez plus de détails sur l’utilisation de l’IA par Vaco by Highspring ici (https://www.highspring.com/ai-use-notices/). L’évaluation des candidatures après cette phase initiale sera menée par des recruteurs et gestionnaires d’embauche. Vaco by Highspring n’a pas d’information ni d’opinion sur l’utilisation de solutions d’IA par son client dans le cadre de l’embauche.
Avis sur la transparence salariale
La rémunération fixée pour ce poste, et d’autres, auprès de Vaco by Highspring dépend de nombreux facteurs,notamment :
- les compétences, l’expérience et la formation de la personne;
- les exigences en matière de permis d’exercice et de certification;
- l’emplacement du bureau et autres considérations géographiques;
- d’autres besoins commerciaux et organisationnels.
Cela étant, conformément à la loi locale, Vaco by Highspring estime qu’en fonction des critères susmentionnés, la fourchette salariale suivante constitue une estimation raisonnable de la rémunération de base pour une personne embauchée à ce poste dans les régions géographiques exigeant la divulgation de la fourchette salariale. Le ou la titulaire du poste peut également être admissible à des primes discrétionnaires.