Payroll Specialist POST NUMBER: 424027
Job Summary: Vaco is seeking a detail-oriented and organized Payroll Specialist to manage and oversee payroll processes for a great organization. The Payroll Specialist will be responsible for processing employee payroll, ensuring compliance with federal, state, and local regulations, and providing accurate and timely payroll reporting. This role requires strong problem-solving skills, a keen attention to detail, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities:
- Process full-cycle payroll for all employees, including timekeeping, overtime, bonuses, and commissions
- Ensure compliance with federal, state, and local payroll tax laws and regulations
- Maintain accurate payroll records and ensure timely submission of payroll tax filings
- Respond to employee inquiries regarding paychecks, deductions, and taxes, resolving any issues professionally
- Generate payroll reports for management, legal, accounting, and regulatory purposes
- Audit payroll records regularly to ensure accuracy and compliance with company policies and legal requirements
- Collaborate with the accounting, HR, and legal teams to ensure accurate payroll processing and reporting
- Implement and continuously improve payroll processes to increase efficiency and accuracy
- Assist with year-end reporting, including W-2s, tax filings, and audits
- Stay up to date on payroll best practices, laws, and industry trends
Qualifications:
- 2 years of experience in payroll processing, including multi-state payroll (preferred)
- Strong knowledge of federal, state, and local payroll tax regulations
- Experience with payroll software and systems (e.g., ADP, Paycom, etc.)
- Proficiency in Microsoft Excel and other data analysis tools
- Strong organizational skills and attention to detail
- Excellent communication skills and the ability to handle sensitive information confidentially
- Ability to work well under pressure and meet deadlines
Preferred Skills:
- Experience with process improvements and automation in payroll operations
- Experience with benefits administration and payroll tax filings
Location: Commerce, CA
Benefits:
- Comprehensive health insurance
- 401(k) matching
- Paid time off (PTO)
- Professional development opportunities
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.