Project Coordinator POST NUMBER: 425569
Job Title: Project Coordinator
Location: Dublin, hybrid
Overview: The Project Coordinator will be responsible for managing prototype orders, delivery issues, and system support for various internal and external stakeholders. This role focuses on maintaining efficient communication between teams, ensuring timely deliveries, and addressing any discrepancies. The ideal candidate will have strong problem-solving skills and a proactive approach to resolving issues.
Key Responsibilities:
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Prototype Order Management (External Customer):
- Serve as the primary support for all prototype orders across North America.
- Monitor and communicate delivery status through a web portal.
- Issue prototype orders to international teams and ensure alignment with project timelines.
- Address any concerns or issues by liaising with internal associates to find resolutions.
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Service Delivery Issue Management (External Customer):
- Act as the main point of contact for delivery issue resolution, including late or missed deliveries, missing order data, and damage investigations.
- Track and manage supplier performance, reviewing and consolidating monthly delivery data.
- Investigate and resolve gaps between external customer scoring and internal performance, reporting findings to manufacturing teams.
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Data Entry and Systems Support (Internal):
- Oversee daily review and communication of customer portal issues, ensuring timely resolution.
- Perform data entry for part setup in internal systems to ensure smooth customer shipments.
- Provide support for design change management and expedite tracking cost control processes.
Qualifications:
- Bachelor’s degree in Business Administration or a related field.
- 1-3 years of experience in a similar role, with a focus on order management, logistics, or project coordination.
- Strong communication and organizational skills with the ability to manage multiple priorities
- Proficiency in data entry systems and a detail-oriented approach to problem-solving. Advanced MS Excel User
This position is ideal for someone who thrives in a fast-paced environment and enjoys managing various aspects of project coordination, from order management to issue resolution and data entry.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.