Bookkeeper NUMÉRO DE POSTE: 427040

Vaco has a direct hire opportunity for a Full Charge Bookkeeper in Saint Augustine, Florida.  

POSITION PURPOSE:
Administer various aspects of financial activity preparing financial reports within generally accepted accounting practices (GAAP) for Company's clients (associations) and utilizing excellent customer service practices.

PRINCIPAL RESPONSIBILITIES AND ACCOUNTABILITIES:
Utilizing defined principles of customer service, maintain close working relationships with Community Managers, board members, banking institutions, vendors, homeowners and other company personnel.
Financial Reporting
? Journalize accrual of expenses, automatic journal entries and reclassifications as needed.
? Prepare monthly financial reports consisting of Balance Sheet, Income and Expense Statements, Trial Balance and General ledger.
? Reconciliation of subledgers, when necessary.
? Maintain schedules for Prepaid Expenses, Reserves, Deficit Funding, Insurance and/or any other balance represented on Balance Sheet.
? Perform Bank and Certificate of Deposit reconciliations.
Accounts Payable
? Review invoices for proper GL coding, vendor identification, association identification, invoice number, invoice date and amounts prior to approving invoices via AvidXchange.
? Monitor outstanding AP and any Payables that remain outstanding on bank reconciliation greater than 90 days.
? Ensure invoices are Approved and/or Released for Payment daily via AvidXchange.
Accounts Receivable
? Create and mail quarterly statements for communities not utilizing coupons.
? Prepare and mail statements or invoices for special assessments as needed.
? Ensure payments are posted correctly to homeowner accounts and adjust client accounts where improper posting has occurred.
Other Related Activities
?Update owner account information, i.e. phone numbers, change of address, email address.
?Record conversations with owners in owner’s account history regarding any issue involving discrepancies and/or collections.
?Order signature cards for new bank accounts or change in signers, distribute for appropriate signatures, and monitor progress so that cards can be returned to banks timely (2-3 weeks).
?Transfer funds as necessary in accordance with reserve schedules and non-automated sweep accounts.
?Open and close accounts as necessary to manage the cash assets of the clients in accordance with client’s desire to maintain segregation of funds as required by Florida Statutes.
?Monitor cash assets to ensure FDIC coverage.
?Notify community managers two month prior to insurance expiration date via email and follow up on progress of insurance policy renewals. Record policy renewals.
Budgets and End of Year
?Prepare budget worksheets projecting end of year revenues and expense ensuring non-recurring expenses are identified and calculated so as to prevent over projecting the end of year totals.
?Ensure calculated cells in Excel budget worksheets are accurately reflecting the revenue and expense of the column categories, ensuring formulas populate correctly for each.
?Input approved budget into software for final verification of accuracy in addition/subtraction/formulas.
?Support Auditors/CPA’s with appropriate documentation, reports and adjustments.
Beginning of Year
?Close the end of year accounts by following prescribed procedures.
?Ensure all Federal and State Taxes and Condo Fees are paid within the time frame established by Florida Statute.

SCOPE
Position encompasses a broad spectrum of company resources to achieve a very high level of client satisfaction with the financial management of their accounts. Requirement to deliver timely and accurate financial reports and provide support to Community Managers and Associations are key elements of success. Failure to provide accurate reports and service levels acceptable to the Association may result in loss of clients, loss of revenue to company and may adversely affect the reputation of company.

KNOWLEDGE, SKILLS AND ABILITIES
Formal Education
?Minimum AA in Accounting, 2 years of Accounting courses or commensurate level of experience
Practical Experience
?Minimum of 3 years experience in GL, AP, AR and Financial Reporting
?Knowledge of financial software applications
?Computer skill in Word, Excel.
Personal Characteristics
?Maintains high standards of integrity, confidentiality and professionalism
?Well organized – able to prioritize
?Good communication skills – both written and verbal
?Pro active – able to assess situations quickly and take appropriate action
?Able to work quickly and efficiently; manage a heavy workload
?Able to work independently with little supervision
?Ability to handle difficult situations tactfully.