Payroll Specialist POST NUMBER: 428965
As the Payroll Specialist, you will play a vital role in supporting the organization’s commitment to their employees by overseeing and processing payroll with accuracy, timeliness, and attention to detail. This role is essential to ensuring their staff members are compensated correctly and on time, in accordance with both internal policies and external regulatory requirements. You will also have the opportunity to contribute to streamlining payroll processes and supporting financial reporting for grant compliance. This is a contract-to-hire position.
Essential Functions for the Payroll Specialist:
- The Payroll Specialist will manage bi-weekly (or semi-monthly) payroll processing for salaried and hourly employees, ensuring accuracy and compliance with relevant federal, state, and local laws.
- Assist with internal and external audits by providing payroll records, reports, and other relevant documentation as needed.
- Ensure compliance with payroll-related regulations, including tax withholding, wage and hour laws, and FLSA requirements, particularly for nonprofit organizations.
- Prepare and submit reports as needed, such as quarterly and annual payroll reports, W-2s, and other documents required for compliance and grant reporting.
- Enter payroll data accurately into the payroll system, and regularly reconcile payroll data with accounting records to ensure financial accuracy.
- Review and calculate monthly mileage reimbursement logs. Act as administrator to Company Mileage program. Set up new employees at hire date and enter approved mileage into Paylocity. Ensure all requests for reimbursement have appropriate approvals and include original receipts.
Preferred Requirements for the Payroll Specialist:
- The Payroll Specialist must have experience processing payroll, 2 years or more is preferred.
- Strong understanding of payroll regulations and compliance.
- Excellent attention to detail.
- The Payroll Specialist should have flexibility and be open to changes.
- Experience and proficiency in ADP and MS Excel.
- Excellent communication and prioritization skills.
- Ability to meet deadlines.
- Detail oriented.
Apply today to become the Payroll Specialist!
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.