Senior Payroll Specialist POST NUMBER: 431165
Position Overview:
We are seeking a detail-oriented and experienced Senior Payroll Specialist to join one of our premier clients. This individual will play a critical role in ensuring accurate and timely payroll processing, compliance with local and federal regulations, and providing exceptional service to our employees. The ideal candidate will thrive in a fast-paced environment, bring a strong understanding of payroll systems, and possess excellent problem-solving skills.
Key Responsibilities:
- Manage end-to-end payroll processing for 600 employees across multiple states
- Ensure compliance with federal, state, and local tax laws and regulations.
- Process and reconcile payroll data, including earnings, deductions, benefits, and taxes.
- Maintain accurate employee payroll records in the HRIS and payroll systems.
- Handle payroll audits and resolve discrepancies promptly.
- Prepare and submit tax filings, including W-2s, 1099s, and other required documentation.
- Stay updated on changes to payroll laws and regulations, implementing updates as needed.
- Collaborate with HR and Finance teams to ensure data integrity and resolve employee inquiries regarding payroll.
- Assist with system upgrades, implementations, and process improvements.
Qualifications:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
- Minimum of 3 years of payroll processing experience, with multi-state or international payroll experience a plus.
- Strong knowledge of payroll systems (Paychex, ADP, Workday]) and Microsoft Excel.
- Comprehensive understanding of payroll laws, regulations, and tax compliance.
- Excellent analytical and problem-solving skills.
- High level of accuracy and attention to detail.
- Exceptional communication and interpersonal skills.
- Certified Payroll Professional (CPP) certification is a plus.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.