Office Manager POST NUMBER: 431486
Job Title: Office Manager
Location: Grove City, OH - 100% onsite
Industry: Construction
Job Summary:
We are seeking a highly organized and proactive Office Manager for a long term opportunity with a client in Grove City, OH. This role is essential to ensuring smooth day-to-day operations while supporting key accounting functions. This position requires office experience in the construction, architecture, engineering, or HVAC industries, with job costing and notary credentials as valuable additions.
The Office Manager will serve as the face of the office, managing administrative tasks, supporting accounting functions, and maintaining a welcoming and efficient environment. This position works closely with the CFO and plays a vital role in both operational and financial support.
Key Responsibilities:
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Administrative and Clerical Support:
- Serve as the primary point of contact for visitors and incoming phone calls.
- Maintain office organization, including ordering supplies and ensuring a clean, professional workspace.
- Coordinate office activities and provide general administrative support as needed.
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Accounting Support:
- Assist with accounts payable (AP) and accounts receivable (AR) processes.
- Collaborate with the CFO to support financial operations and reporting.
- Contribute to job costing efforts, if applicable.
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Customer and Vendor Relations:
- Act as a liaison for clients, vendors, and contractors, ensuring smooth communication and support.
Qualifications:
- 4 years of office management or administrative support experience within construction, architecture, engineering, HVAC, or a related industry is required.
- Familiarity with job costing is a plus.
- Notary public credentials are a plus.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.