Payroll Administrator NUMÉRO DE POSTE: 308319

About the Opportunity

The Payroll Administrator will be responsible for processing weekly and semi-monthly payrolls for multiple staffing, PEO (Professional Employer Organization), and EOR (Employer of Record) clients. Working closely with the Payroll Manager, Controller, CEO, and internal account management teams, this role will ensure accurate and timely payroll processing, regulatory compliance, client reporting, invoicing support, and employee administration.

Payroll Processing and Compliance

• Process accurate and timely weekly payrolls for temporary staffing clients and semi-monthly payrolls for PEO/EOR clients using Avionté and internal systems.
• Ensure compliance with federal and provincial payroll legislation, employment standards, employer taxes, employee deductions, and government remittances.
• Reconcile payroll discrepancies, investigate variances, and resolve payroll errors promptly.
• Prepare Records of Employment (ROEs), T4 and T2200 tax forms, employment verifications, and employee communications regarding statutory holidays and payroll-related matters.
• Maintain accurate employee records and ensure data integrity across payroll systems.
• Respond promptly to payroll inquiries from clients, employees, Finance, and Account Managers, applying relevant policies, procedures, and government legislation.
• Document payroll processes and contribute to continuous improvements and efficiencies within Avionté.

Client Payroll, Employer of Record, and HR Services

• Support the development and delivery of payroll, Employer of Record, and HR services for staffing, PEO/EOR, and other client accounts.
• Review employee onboarding documentation to ensure completeness and compliance with applicable requirements.
• Set up new employees and client accounts accurately in Avionté and other internal systems.
• Prepare employee offboarding documentation and calculate final pay.
• Assist with payroll cost simulations, client invoicing, and related service requirements.
• Maintain organized documentation, records, policies, and procedures for payroll, PEO/EOR, and HR services.

Reporting, Analysis, and Client Administration

• Assist the Payroll Manager and Controller with weekly, monthly, and quarterly management reports and analysis.
• Prepare and distribute monthly client payroll and related reports as required.
• Support the administration of client service contracts and invoicing.
• Assist with identifying reporting and process improvements to enhance accuracy, efficiency, and client service.

Collaboration and Client Service

• Work collaboratively with the Payroll Manager, Controller, CEO, Finance, and Account Managers to support payroll operations and client service delivery.
• Provide responsive, professional support to clients and employees, addressing questions and resolving issues in a timely manner.
• Help maintain consistent processes and high service standards across multiple client accounts.

About You

• Experience processing payroll in a multi-client, staffing agency, PEO, EOR, or similar environment is an asset.
• Working knowledge of Canadian federal and provincial payroll legislation, employment standards, statutory deductions, and remittance requirements.
• Experience with payroll systems
• Strong attention to detail, organizational skills, and ability to manage competing deadlines across multiple payroll cycles.
• Strong analytical and reconciliation skills, with the ability to investigate and resolve discrepancies.
• Effective written and verbal communication skills, with a client-service-oriented approach.
• Ability to maintain confidential employee and payroll information and work collaboratively across teams.

Pay Range

$33 - $38 per hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 308319

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.