AP Manager POST NUMBER: 308913
Accounts Payable Manager
Position Overview
We are seeking an experienced Accounts Payable Manager to oversee all accounts payable activities and lead the AP team. This role will be responsible for the full AP cycle, including invoice processing, coding, approvals, three-way matching, payment processing, reconciliations, compliance, and process improvement.
Responsibilities
- Oversee the full accounts payable cycle, including invoice processing, coding, approvals, payment processing, reconciliations, and vendor account maintenance.
- Lead and manage the accounts payable team, providing day-to-day oversight, training, workload management, and support.
- Ensure accurate coding of invoices to the appropriate general ledger accounts, departments, and cost centers.
- Manage the three-way match process between purchase orders, receipts, and vendor invoices.
- Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor account discrepancies.
- Review AP reconciliations and ensure outstanding items are identified and resolved in a timely manner.
- Oversee vendor payments and ensure invoices are processed accurately and according to established payment terms.
- Partner with purchasing, accounting, operations, and other internal teams to resolve AP-related issues.
- Support month-end close activities related to accounts payable and ensure transactions are recorded accurately and timely.
- Maintain strong internal controls and ensure compliance with company policies, accounting procedures, approval requirements, and documentation standards.
- Identify and implement process improvements to increase efficiency, accuracy, and controls within the AP function.
Qualifications
- 6 years of progressive accounts payable experience, including at least 2 years of management or supervisory experience.
- Strong understanding of the full accounts payable cycle, including invoice processing, coding, three-way matching, payments, reconciliations, and month-end activities.
- Strong ERP systems experience and proficiency with Microsoft Excel.
- Demonstrated knowledge of AP controls, compliance requirements, and accounting procedures.
- Experience managing and developing an accounts payable team.
- Strong analytical and problem-solving skills with the ability to research and resolve complex invoice and vendor discrepancies.
- Excellent organizational and communication skills with the ability to manage competing priorities in a high-volume environment.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.