DOT Compliance Manager POST NUMBER: 309742
DOT & Compliance Manager
Muncie, IN (Hybrid)
Schedule: Monday–Friday, 8:00am–5:00pm
Work Arrangement: Hybrid. At least 3 days per week onsite in Muncie, IN, with some time at an Indianapolis-area office
About the Opportunity
A growing, acquisition-driven family of companies is hiring a hands-on DOT & Compliance Manager to lead its DOT and Compliance team. The company runs a large, multi-company fleet of 3,500 DOT-regulated vehicles.
This is a working manager role. You'll lead a team of four, and you'll also stay close to the day-to-day compliance work. You'll be the go-to expert on DOT, drug and alcohol, and driver safety compliance. You'll also bring consistent standards to newly acquired companies. If you've handled compliance for a large fleet, you'll get real ownership of the program and a direct line to senior leadership.
What You'll Do
- Lead DOT compliance company-wide. Build and maintain DOT compliance policies, procedures, forms, and record-keeping for both on-road/asset compliance and driver qualification files.
- Assess and strengthen the program. Review compliance at each operating company, spot regulatory risk early, and recommend fixes to senior leadership.
- Own audits and regulatory relationships. Run internal audits, coordinate responses to third-party audits and regulatory inquiries, and maintain the company's FMCSA portal.
- Oversee drug and alcohol compliance. Manage the DOT drug and alcohol testing program (49 CFR Parts 40 and 382) and consolidate administration for legacy and acquired companies.
- Drive safety through technology. Own Samsara administration and configuration. Set up video review, driver coaching, and field follow-up on safety events.
- Manage vendors and systems. Oversee third-party compliance services, monitoring firms, and compliance systems.
- Integrate acquired companies. Evaluate the compliance processes and systems of newly acquired companies and bring them in line with company standards.
- Streamline driver onboarding. Work with the fleet team and other departments to build efficient processes for bringing on new drivers.
- Support CDL training. Handle the back-office side of the in-house CDL training program, including materials and eligibility reviews for Entry-Level Driver Training (ELDT).
- Lead and develop the team. Supervise a team of four in Muncie. Assign and prioritize work, train and cross-train, evaluate performance, and recommend team improvements.
- Communicate and educate. Explain regulatory requirements and changes clearly to everyone from CDL drivers and field staff to company presidents and executives. Write communications that enforce compliance and explain both what is required and why.
What You'll Bring
- Deep, hands-on experience with DOT and FMCSA compliance in a regulated fleet environment, such as logistics, transportation, utilities, or industrial services.
- Experience supporting a large, multi-location fleet.
- About 3 years of hands-on leadership experience. You lead the team and still do the work yourself.
- Working knowledge of DOT drug and alcohol testing requirements (49 CFR Parts 40 and 382).
- Experience with Samsara or a comparable telematics/driver-safety platform.
- Strong written and verbal communication skills, comfortable with both hourly drivers and senior executives.
- A self-starter who thinks critically, works independently, and stays organized and detail-oriented.
- Education: Bachelor's degree in a related field (such as Business, Legal, or Paralegal), OR an Associate's degree plus 3 years of related experience, OR a high school diploma/GED plus 5 years of related experience.
Preferred
- Experience leading or supporting a DOT audit.
- Experience with CDL training programs or Entry-Level Driver Training (ELDT) requirements.
- Experience integrating acquisitions or standardizing compliance programs across multiple companies.
- Project management experience.
- Familiarity with Penta, Teletrac, or Paycor.
By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
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Representation Notice
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).
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Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.