Accounts Payable Specialist | AP POST NUMBER: 444632
Job Summary:
We are seeking a detail-oriented and experienced Accounts Payable Specialist with advanced Excel skills to join a great company Vaco is working with! The ideal candidate will be responsible for processing vendor invoices, reconciling statements, and ensuring timely and accurate payments, while leveraging Excel to analyze and streamline AP processes.
Key Responsibilities:
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Process high volume of vendor invoices in an accurate and timely manner
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Match purchase orders, receipts, and invoices to verify accuracy
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Prepare and process electronic transfers and payments
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Reconcile accounts payable transactions and resolve invoice discrepancies
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Maintain vendor files and respond to inquiries in a professional manner
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Support month-end and year-end closing activities related to accounts payable
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Generate reports and assist with audits and financial analysis
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Utilize advanced Excel functions (e.g., VLOOKUP, INDEX-MATCH, PivotTables, Macros) to manage large data sets, create dashboards, and perform complex reconciliations
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Identify opportunities for process improvement and automation using Excel and other tools
Required Qualifications:
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2 years of experience in an Accounts Payable or similar finance role
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Advanced proficiency in Microsoft Excel, including the use of formulas, functions, and data analysis tools
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Strong analytical and problem-solving skills
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Excellent attention to detail and organizational skills
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Experience with ERP systems (e.g., SAP, Oracle, NetSuite) is a plus
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Ability to work independently and in a team environment
Preferred Skills:
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Experience creating and modifying Excel Macros using VBA
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Prior involvement in AP process improvement or automation projects
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Familiarity with accounting principles and general ledger reconciliation
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.