Human Resources Coordinator POST NUMBER: 445256
Location: On-site | Tustin, CA
Schedule: Monday – Friday | 8:00 AM – 5:00 PM
Pay Range: $32-$35/hr.
We’re seeking a detail-oriented and collaborative HR Coordinator to join a dynamic and fast-paced Human Resources team. In this full-time, on-site role, you will support HR operations for approximately 3,000 employees across California, providing administrative and operational support across key HR functions.
This is an excellent opportunity for someone with a foundation in HR looking to build their career in a supportive, professional environment.
Key Responsibilities:
- Provide day-to-day HR support in areas such as onboarding, employee records, compliance, recruiting, and employee relations.
- Manage and update employee data using HRIS (SuccessFactors experience preferred).
- Prepare and process documentation, letters, and employee communications.
- Assist with I-9 verifications, personal data entry, and onboarding processes.
- Generate, edit, and interpret HR reports using Excel and other tools.
- Respond to employee inquiries via phone, email, and in person.
- Prepare outgoing correspondence, employee file requests, and HR mailings.
- Collaborate with internal HR team members to support projects and daily needs.
Preferred Qualifications:
- 1–2 years of experience in Human Resources, recruiting, or related administrative support roles.
- Proficiency in Microsoft Office Suite, especially Excel (advanced skills highly preferred).
- Familiarity with HRIS systems; SuccessFactors or similar experience is a plus.
- Strong communication skills—both written and verbal.
- High attention to detail and organizational skills.
- Ability to manage multiple tasks in a fast-paced, deadline-driven environment.
- Integrity, discretion, and the ability to handle sensitive information confidentially.
- Comfortable working independently and occasionally being the sole team member on-site.
If you're looking to grow in your HR career and enjoy being part of a high-energy team that values integrity, accountability, and service—this could be the right fit for you.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.