Accounts Receivable Coordinator POST NUMBER: 446236
Position summary:
Record, bill, reconcile, track, and audit financial transactions related to the company’s business.
Essential Duties & Responsibilities:
- Prepare client billings and reconcile billing totals to the general ledger.
- Audit reconciling items and initiate follow-up procedures when appropriate. Liaise with Account Management and Expense Management when applicable.
- Distribute approved billings to clients and divisional directors.
- Calculate interest on funds extended to or on behalf of transferees.
- Calculate interest charges on outstanding invoices.
- Import client billings into 3rd party portal platforms when required.
- Respond to client inquiries regarding billing and account information.
- Track and audit aged receivables for clients’ expense reimbursement and property accounts. Prepare journal entries necessary for proper balance sheet classification (unbilled receivables) and submit to Accounts Receivable Supervisor for final review.
- Monitor client receivables and initiate collection efforts for past due invoices, when appropriate.
- Perform routine Trial Balance reconciliation to ensure accuracy of company’s financials.
- Create, maintain, and distribute internal tracking reports.
- Update and maintain departmental workbooks related to accounts receivable processes.
- Assist accounting supervisor with special projects.
Specific Job Skills
- Strong organizational skills to manage daily responsibilities
- Strong deductive skills to assist in explaining report variances
- Excellent mathematical skills
- Strong working knowledge of Microsoft Excel
- Excellent communication skills.
- Teamwork and interpersonal skills required
Supervisory Responsibilities:
- This position has no supervisory responsibilities.
Other Duties & Responsibilities:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education & Experience:
- Two to three years’ experience in a billing role
- Experience in collecting on aged receivables preferred, but not required
- Experience using Great Plains preferred, but not required
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.