AP Specialist POST NUMBER: 446503
Location: Nashville, TN
Title: Accounts Payable Specialist
Contract to Hire
Fully In office Hours Flexible : 7-4:30pm
Salary $28-30/hr
The Accounts Payable Specialist will assist in all areas of the Accounts Payable Department.
- Manage current workflow of accounts payable data accurately and timely
- Assist with managing the administration of an electronic invoice routing system
- Ensure accurate coding of invoices and appropriate documentation for approvals
- Actively seek opportunities to streamline procedures and troubleshoot system issues
- Develop, document, and implement company policies and procedures
- Assist with strategic initiatives and project implementation
- Maintain records electronically within ERP systems or network server
- Reconcile vendor statements and manage vendor compliance
- Develop relationships with vendors and resolve issues
- Manage credit cards, coding, and collection of receipts
- Assist with preparing and submitting tax returns and year-end 1099s
- Assist with monthly closing and financial audits
- Provide regular and ad-hoc reports to management
Qualifications and Education Requirements:
- High school diploma or equivalent
Skills Required/Software Knowledge:
- Microsoft Office, especially Excel
- Strong proficiency with Sage 300/Sage Intacct, YardiNorthstar, Yoos
- Experience with handling large volumes of invoices (200-300 daily)
- Familiarity with electronic invoice systems and ACH payments
Required experience:
- Minimum 5 years accounts payable and vendor administration experience
- Ideally, this person would have real estate development or construction industries
- Understanding of accounting processes and internal controls
- Knowledge of state and local sales tax regulations
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.