Receptionist POST NUMBER: 449893
Vaco Indianapolis has partnered with a client on the NE side of Indianapolis in search of a contract Receptionist. This role is expected to start around July 18th and end in August. If you feel you would be a good fit, apply today!
In office schedule: Monday-Friday 8 a.m.-5 p.m. 100% in office.
Essential Functions
- Provides a wide range of complex office administration and support to their specific direct report.
- Uphold a strict level of confidentiality.
- Business Development/Front door
- Update community calendars
- Send out Indy Office Update Emails- Lunch, Maintenance, and Communication
- Stock and maintain healthy food initiatives, snack baskets, and refrigerators.
- Assist in receiving and shipping UPS items.
- Assisting with New Hire Orientation includes, but is not limited to, Creating ID badges, gathering office supplies, setting out snacks, and assisting with daily breakfast and lunch.
- Responsible for the upkeep of all office equipment, including cleaning, maintenance, and repairs.
- Manages all aspects of Indy office and warehouse maintenance items
- Provides support when needed to assist staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
- Maintains inventory of office supplies; orders new supplies as needed
- Performs other related duties as assigned
- Manages the following but not limited to the kitchen, storage, office/ warehouse maintenance and upkeep, and office security.
- Order items for special occasions.
Skills and Requirements
- 3 years of experience as an Executive Assistant or a similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Work with minimal supervision
- Positive, outgoing, upbeat, self-starting, and can-do attitude
- Easily interact and relate with a wide assortment of personality types
- The ability to listen carefully and take direction well
- Enthusiasm to help without being asked
Physical Function
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization’s facilities.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.