Part-Time Bookkeeper POST NUMBER: 450001
ABOUT THE ROLE
We are seeking a detail-oriented and proactive Office Manager/Bookkeeper to join our client's team on a part-time basis. This position is ideal for a hands-on finance professional who thrives in a dynamic, small business environment. The ideal candidate will be responsible for maintaining accurate financial records, managing daily office operations, and supporting administrative functions that keep the organization running smoothly.
KEY RESPONSIBILITIES
Bookkeeping & Financial Management
- Manage Accounts Payable (AP) and Accounts Receivable (AR)
- Prepare and issue client billing in a timely manner
- Perform weekly bank reconciliations and cash flow monitoring
- Process employee commissions and bonuses
- Execute month-end bookkeeping procedures, including journal entries, accruals, and reconciliations
- Generate monthly financial reports by client, service line, and other business metrics
- Maintain accurate financial records and supporting documentation
Office Management & Administrative Support
- Act as a liaison between leadership and internal/external stakeholders
- Coordinate logistics for quarterly offsite trainings, including venue, travel, catering, and materials
- Support the HR Administrator in planning and executing employee engagement initiatives (e.g., team-building events, recognition programs, internal communications)
- Provide general administrative support to the team as needed
- Create meeting notes and recaps
- Answer company phone and manage general inquiries
- Oversee office supplies and equipment maintenance
QUALIFICATIONS
- Excellent attention to detail and organizational skills
- Proficiency with QuickBooks Online
- Associate's degree in Accounting, Finance, or Business Administration preferred (or equivalent experience)
- 5 years of bookkeeping or accounting experience
- Strong Excel skills, including pivot tables
- Ability to work independently and communicate effectively across teams
- Strong multitasking abilities and time management skills
PREFERRED EXPERIENCE
- Experience in a professional services or consulting firm
- Familiarity with commission structures and financial reporting
- Event planning or coordination experience
- Experience supporting or collaborating with HR teams
- Previous office management experience
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.