Project Coordinator POST NUMBER: 449932
Vaco Indianapolis has partnered with a client on the NE side of Indianapolis in search of a construction Project Coordinator. This is a full time, direct hire opportunity. If you feel you would be a good fit, apply today!
This position works fully in office M-F.
Salary range: $55,000 - 70,000
Responsibilities:
- Job Start Up/Pre-Qualifications/Job Closeout Documents
- Maintain, organize, be informed of SharePoint regarding job folders.
- Research vendors in area that work is to be performed
- Create Project team list with names, addresses, phone numbers, e-mail addresses
- Support the Project Manager with all items the Superintendent/Foreman requires for the job
- Support with closing punch list.
- General Assistance to the Project Manager as directed
- Special projects—as required
- Create/Maintain All Project Operating & Maintenance manuals
- Follow-thru with weekly meeting with Project Manager
- Literary review of documents and correspondence
- Maintain heavy equipment/rentals on projects
- WIP Documentation to the PM at end of month close
- Support Project Manager on raw materials, labor, and overhead costs.
- Assist PMs in project coordination in daily tasks as requested
- Project photos are executed from start to finish.
- Review project logs and execute on administrative actions.
- Accounts Payable and Purchasing
- Troubleshoot invoice issues from AP Specialist with PM for resolution
- Vendor Maintenance and Relations
- Obtain Vendor Certificates of Insurance
- Field Purchasing
- Quote material
- Submit, create and maintain POs
- Accounts Receivable
- Maintain, verify and troubleshoot the following reports on a weekly basis:
- Job Cost Status Summary
- Aged Payables Report
- PO Status Report
- Job Overview
- Change Requests for potential change order
- Understand, Organize, Maintain and/or Utilize the following:
- Spectrum
- Microsoft Outlook/Word/Excel
- SharePoint
- Vendor websites
- Adobe Acrobat
Qualifications:
- Bachelor’s degree in business administration, project management, or a related field is preferred but not required
- Previous administrative experience in construction, engineering, electrical field, or other related field
- Basic understanding of Accounting and the ability to do cost analysis
- Excellent communication and follow up skills
- Must be detail oriented
- Strong ability to use MS Office and ERP systems
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.